Tag Archives: G Suite

Where is G Suite Data Stored?

G Suite Data StorageGmail and G Suite use the same global data storage as Google’s search engine.

Google currently has 15 data global data centers. The first data center was built on the Oregon side of the Columbia River in 2006.

Google stores subscriber data (email, documents, spreadsheets, etc.) in small pieces. Each of those pieces is copied several times and stored in multiple geographic locations. Continue reading Where is G Suite Data Stored?

G Suite Enterprise Adoption: The Shift Continues

Google has made significant inroads into the small business market with G Suite. For new business owners who have been using consumer Gmail, moving to G Suite is an easy transition.

However, Google has faced several barriers to widespread G Suite enterprise adoption. Here are some of those barriers and what Google is doing to address them. Continue reading G Suite Enterprise Adoption: The Shift Continues

A Sales Productivity Tool for G Suite and Gmail Users

Sales Productivity in GmailFor anyone who is in sales and who uses either G Suite or Gmail, there’s a new sales productivity platform from Cirrus Insight that’s worth taking on a test drive.

Cirrus Insight’s flagship product was a Chrome extension for Gmail to Salesforce integration. Recently, the company expanded its offering to become a a broad and useful feature set for any user of Gmail or G Suite — regardless of whether they are using a specific CRM application.

Through a combination of internal inventions and acquisitions, Cirrus has assembled a “dream suite” of tools that most salespeople will appreciate.

Here is an overview of a few of the ways that salespeople can benefit from the Cirrus platform. Continue reading A Sales Productivity Tool for G Suite and Gmail Users

Google Apps vs G Suite Search Popularity

Google rebranded Google Apps to G Suite in September of 2016. According to Google Trends, since the rebranding, “google apps” has continued to be the more dominant search term.

Continue reading Google Apps vs G Suite Search Popularity

Chromebook for Business Use: An Alternative to Windows and macOS?

Chromebook for Business

Update: On August 22, 2017, Google announced Chrome Enterprise, an effort to accelerate Chromebook for business use.

Chromebook runs on Google’s lightweight operating system, Chrome OS. Chrome OS is so lightweight that it doesn’t support running traditional locally installed business applications.

This is changing to to some degree, as several recent model Chromebooks support installed Android apps. Example models are the Acer Chromebook R 11 Convertible and the Google Chromebook Pixel.

Many developers will need to make changes to their Android apps in order to fully support Chrome OS. Even if an app is made compatible with Chrome OS, it may not be as robust as its Windows or macOS counterpart.

Chromebooks ship with under 32GB of local storage. But this is more than enough space to run multiple Chrome extensions.

Chrome OS updates are easy and fast to apply. This makes Chromebook an attractively secure choice in light of recent ransomware attacks, in which older unpatched operating systems were exploited. Continue reading Chromebook for Business Use: An Alternative to Windows and macOS?

Google Hangouts Meet vs GoToMeeting

Hangouts Meet vs GoToMeetingIn March 2017, Google introduced a new online meeting experience called Hangouts Meet.

For the most part, there’s feature parity between consumer Gmail and business G Suite.

In other words, almost all the component functionality (Docs, Sheets, Slides, Maps) that is available to a G Suite user is also available to a consumer Gmail user.

However, a Hangouts Meet meeting can only be initiated by someone who is part of an organization that is using G Suite and for which the Meet capability has been enabled for the G Suite organization. Continue reading Google Hangouts Meet vs GoToMeeting

Bitcoin Price Chart vs Gold in Google Sheets

Bitcoin BinaryGoogle Sheets, available as part of both consumer Gmail and organization-wide G Suite, allows users to easily create trend charts of anything with a valid Google Finance ticker symbol. Bitcoin happens to have a symbol.

A Bitcoin price chart can be created using the GOOGLEFINANCE function. The GOOGLEFINANCE function supports any date range. It supports both daily and weekly intervals. You can “set and forget” the function — cells will auto-populate or auto-update at regular intervals. Continue reading Bitcoin Price Chart vs Gold in Google Sheets

G Suite for Enterprises: The Shift Has Begun

G Suite for EnterprisesThe adoption of G Suite began with small to mid-sized businesses. However, the shift to G Suite for enterprises is ostensibly underway.

At the March 2017 Google Cloud Next Conference, both Colgate and Verizon talked about their move to G Suite.

Colgate-Palmolive has moved 28,000 users to G Suite from IBM’s legacy Notes and Domino systems. Verizon is planning to move 150,000 users to G Suite. Continue reading G Suite for Enterprises: The Shift Has Begun

6 Business Use Cases for Google Drive Videos

Upload Video File to Google Drive

If your organization uses G Suite, you may have discovered that when you upload a video file to Google Drive, it’s not simply a stored file — the video can be played inline.

What’s more, Google Drive uses the YouTube engine to play uploaded videos. When playing a Google Drive video, the interface has the appearance of a slimmed down version of the YouTube player. Continue reading 6 Business Use Cases for Google Drive Videos

CRM for Gmail and G Suite: Chrome Extensions

Many CRM users, especially salespeople, live in Gmail. Because of this, a number of CRM vendors have developed Chrome extensions that provide access to CRM functionality within consumer Gmail and business Gmail (G Suite). A Chrome extension is a software program that adds functionality to the Chrome browser.

Historically, Chrome extensions have had little to no user interface. In fact, the original intent of Google’s developers was for extensions to be minimalist. From a user interface perspective, many extensions are no more than a button on the address bar.

As an example of basic functionality of a CRM for Gmail Chrome extension, a CRM user can search for records, edit records and add records — all without leaving Gmail. Some CRM vendors have taken their Chrome extensions to entirely new levels. Continue reading CRM for Gmail and G Suite: Chrome Extensions

What is Google Sheets and How Does it Work?

Google Sheets ExplainedGoogle Sheets is one of the productivity applications that’s included with free consumer Gmail and with G Suite [for business].

It is a cloud based spreadsheet application. No desktop software is needed to create and edit spreadsheets. Spreadsheets are stored in the cloud, on a virtual drive called Google Drive.

Google Sheets can be used for everything from basic calculations to sophisticated data analysis. Continue reading What is Google Sheets and How Does it Work?

How Does Google Docs Work?

How Does Google Docs Work?Google Docs is one of the productivity applications that’s included with free consumer Gmail and with G Suite [for business].

Google Docs is a cloud-based word processor, which means that no desktop software is required to create and edit documents. Documents are stored on Google Drive, which is the cloud drive included with Gmail and G Suite.

Google Docs has all the core capabilities that can be found in traditional word processors. It also has a number of capabilities that relate to the fact that the documents are stored on a cloud drive (vs. on one person’s desktop). So, how does Google Docs work? Here are just a few of the capabilities.

Continue reading How Does Google Docs Work?

Rackspace Webmail vs. G Suite For Small Business

G Suite vs. Rackspace WebmailWhen a small business owner or manager decides to make the move from free consumer email addresses (e.g., jake2874@comcast.net) to custom email addresses (e.g., jake@abbottsolar.com), there are a number of business email options.

Aside from Microsoft, two of the most popular business email providers are Rackspace and Google.

As service providers, Google and Rackspace differ in many ways. However, they do overlap in a couple of areas. Continue reading Rackspace Webmail vs. G Suite For Small Business

How G Suite Gives Each User Unlimited Email Addresses

There are two ways in which a G Suite user can have an unlimited number of inbound email addresses associated with their G Suite account. We’ll refer to these ways as “dimensions”, as they can be used in combination.

G Suite Gmail Address Aliases

The first dimension of unlimited email addresses are email aliases. Aliases are assigned to a user account by a G Suite admin. An admin can assign multiple values to what is technically called the Local-part of the email address, or the part before the @ sign.

In the following example, you will see that Lou’s default email address is lou@yourcrmdemo.com. Lou must use this address to login to her email account. Continue reading How G Suite Gives Each User Unlimited Email Addresses

How to Add Users to G Suite

Add Users to G SuiteThere are more similarities between free, consumer Gmail and G Suite than there are differences. In fact, G Suite can be viewed as a multi-user version of consumer Gmail.

When a single user platform becomes multi-user, an administrative layer is needed for tasks such as adding and deleting users, creating groups, assigning apps and managing security.

Fortunately, adding users to G Suite is a straightforward process for an admin. The creator of a G Suite account is a Super Admin by default. One or more admin roles can optionally be assigned to any user. One of the admin roles is called User Management Admin. This role allows a user to create, delete and update users — so, someone other than a Super Admin can be responsible for adding and removing users. Continue reading How to Add Users to G Suite

G Suite: Editing Microsoft Office Files

Edit Microsoft Office Files in Google AppsOne of the things that has prevented some organizations from making the switch to G Suite is the fact that they still would need to maintain and/or purchase Microsoft Office licenses for most of their users.

However, Office licenses may only be needed for a few power users within an organization, as there are two ways that any user can open and edit Microsoft Word, Excel or PowerPoint files using Google Drive. “Power users” can include those who work with very large Excel spreadsheets or who rely on macros within certain Excel spreadsheets. It can also include those who need to exchange redlined Word documents with third parties.

There are two ways that G Suite users can edit Office files without the need for Office software. Continue reading G Suite: Editing Microsoft Office Files

G Suite vs. Office 365: What’s The Difference?

G Suite vs. Office 365G Suite and Microsoft Office 365 are the two most popular cloud-based suites of business productivity applications on the market. Among the best known applications within these suites are email, calendar, documents, spreadsheets, presentations and online storage.

Google and Microsoft continue to add their own flavors of additional components to their respective suites. For example, G Suite includes Forms, Drawings and My Maps and new Google Sites. A paid extra, Google Jamboard, has been announced. An included extra is Hangouts Meet.

Microsoft Office 365 plans variously include Sway, Yammer, Skype for Business, Office 365 Video and Microsoft Teams. Continue reading G Suite vs. Office 365: What’s The Difference?