Tag Archives: G Suite

6 Business Use Cases for Google Drive Videos

Upload Video File to Google Drive

If your organization uses G Suite, you may have discovered that when you upload a video file to Google Drive, it’s not simply a stored file — the video can be played inline.

What’s more, Google Drive uses the YouTube engine to play uploaded videos. When playing a Google Drive video, the interface has the appearance of a slimmed down version of the YouTube player. Continue reading 6 Business Use Cases for Google Drive Videos

What is Google Sheets and How Does it Work?

Google Sheets ExplainedGoogle Sheets is one of the productivity applications that’s included with free consumer Gmail and with G Suite [for business].

It is a cloud based spreadsheet application. No desktop software is needed to create and edit spreadsheets. Spreadsheets are stored in the cloud, on a virtual drive called Google Drive.

Google Sheets can be used for everything from basic calculations to sophisticated data analysis. Continue reading What is Google Sheets and How Does it Work?

What is Google Docs and How Does it Work?

Google Docs ExplainedGoogle Docs is one of the productivity applications that’s included with free consumer Gmail and with G Suite [for business].

It is a cloud-based word processor, which means that no desktop software is required to create and edit documents. Documents are stored on Google Drive, which is the cloud drive included with Gmail and G Suite.

Google Docs has all the core capabilities that can be found in traditional word processors. It also has a number of capabilities that relate to the fact that the documents are stored on a cloud drive (vs. on someone’s desktop). Here are just a few of those capabilities.

Continue reading What is Google Docs and How Does it Work?

Rackspace Webmail vs. G Suite For Small Business

G Suite vs. Rackspace WebmailWhen a small business owner or manager decides to make the move from free consumer email addresses (e.g., jake2874@comcast.net) to custom email addresses (e.g., jake@abbottsolar.com), there are a number of business email options.

Aside from Microsoft, two of the most popular business email providers are Rackspace and Google.

As service providers, Google and Rackspace differ in many ways. However, they do overlap in a couple of areas. Continue reading Rackspace Webmail vs. G Suite For Small Business

How G Suite Gives Each User Unlimited Email Addresses

There are two ways in which a G Suite user can have an unlimited number of inbound email addresses associated with their G Suite account. We’ll refer to these ways as “dimensions”, as they can be used in combination.

G Suite Gmail Address Aliases

The first dimension of unlimited email addresses are email aliases. Aliases are assigned to a user account by a G Suite admin. An admin can assign multiple values to what is technically called the Local-part of the email address, or the part before the @ sign.

In the following example, you will see that Lou’s default email address is lou@yourcrmdemo.com. Lou must use this address to login to her email account. Continue reading How G Suite Gives Each User Unlimited Email Addresses

How to Add Users to G Suite

Add Users to G SuiteThere are more similarities between free, consumer Gmail and G Suite than there are differences. In fact, G Suite can be viewed as a multi-user version of consumer Gmail.

When a single user platform becomes multi-user, an administrative layer is needed for tasks such as adding and deleting users, creating groups, assigning apps and managing security.

Fortunately, adding users to G Suite is a straightforward process for an admin. The creator of a G Suite account is a Super Admin by default. One or more admin roles can optionally be assigned to any user. One of the admin roles is called User Management Admin. This role allows a user to create, delete and update users — so, someone other than a Super Admin can be responsible for adding and removing users. Continue reading How to Add Users to G Suite

Google Jamboard: A Cloud-Connected Whiteboard

Google has just raised the bar on collaboration with G Suite by announcing the Jamboard, the first hardware component of the recently rebranded Google Apps.

Jamboard is touted as being able to merge the worlds of physical and digital creativity. A 55-inch 4K touchscreen, it will ship in 2017 and will cost around $6,000. Continue reading Google Jamboard: A Cloud-Connected Whiteboard

G Suite: Editing Microsoft Office Files

Edit Microsoft Office Files in Google AppsOne of the things that has prevented some organizations from making the switch to G Suite is the fact that they still would need to maintain and/or purchase Microsoft Office licenses for most of their users.

However, Office licenses may only be needed for a few power users within an organization, as there are two ways that any user can open and edit Microsoft Word, Excel or PowerPoint files using Google Drive. “Power users” can include those who work with very large Excel spreadsheets or who rely on macros within certain Excel spreadsheets. It can also include those who need to exchange redlined Word documents with third parties.

There are two ways that G Suite users can edit Office files without the need for Office software. Continue reading G Suite: Editing Microsoft Office Files

G Suite vs. Office 365: Which is Best for Your Business?

G Suite vs. Office 365G Suite and Microsoft Office 365 are the two major suites of business productivity applications currently on the market. The best known applications within these suites are for email, calendar, documents, spreadsheets, presentations and online storage.

Google and Microsoft continue to add their own flavors of additional components to their respective suites. For example, G Suite includes Forms, Drawings and My Maps and new Google Sites. A paid extra, Google Jamboard, has been announced. Microsoft Office 365 plans variously include Sway, Yammer, Skype for Business, Office 365 Video and Microsoft Teams. Continue reading G Suite vs. Office 365: Which is Best for Your Business?

Present Data in Google Slides – In Real Time

G Suite users can now present data in Google Slides. And, this data can be presented in real time.

Until Google introduced this functionality, charts had to either be pasted as images into Google Slides or they had to be created using shapes. When the underlying data changed, a more up-to-date chart image had to be pasted into the slide or the shapes had to be modified. This could be very time consuming.

Google has provided two ways to embed data-driven charts right within individual slides. Continue reading Present Data in Google Slides – In Real Time

4 Ways to Add Animation to Your Website With Google Slides

Google Slides can easily be embedded in any website by using the code provided in the File > Publish to the web… menu.

By default, there’s a set of controls at the bottom of an embedded Slides presentation that diminishes the website animation effect. The controls provide multiple options including downloading the Slides as a PDF or PPTX file. Continue reading 4 Ways to Add Animation to Your Website With Google Slides

Create a Poll With Google Forms

With Google Forms, it’s easy to embed surveys, polls and other types of questionnaires into your website.

We created a poll in Google Forms and embedded it below. If you answer the question, you’ll be able to see how others answered the same question simply by clicking the See previous responses link after you submit your response. Continue reading Create a Poll With Google Forms

9 Reasons Companies Switch to G Suite

Google is a household name for internet search. Most people are aware of consumer Gmail. However, many businesspeople are not aware of Google’s suite of applications for business, G Suite.

“Gone Google” is a term Google coined for companies that have adopted G Suite. At the time of publication of this post, Google states that over 5 million companies have gone Google. With over 125 million businesses in the world, there’s clearly some upside for Google. Continue reading 9 Reasons Companies Switch to G Suite

What Users Can Do to Strengthen G Suite Security

Google Apps User SecurityIf you’re using G Suite or considering G Suite, some questions about security of your information may have entered your mind, since all your company email and your business documents (if you are leveraging Google Drive for cloud backup of local files) are stored in Google’s data centers.

G Suite, as you’d expect, has multiple levels of built-in security. Continue reading What Users Can Do to Strengthen G Suite Security

6 Google Slides Tips & Tricks

Google SlidesGoogle Slides allows you to collaboratively create business presentations with others in your organization. With Google’s continuous delivery of new features and functionality, there are always new ways to make your presentations more effective.

Here are some tips and tricks for getting more out of Google Slides. If you don’t currently have access to Google Slides, please use our link to sign up for a free 14 day G Suite trial. Continue reading 6 Google Slides Tips & Tricks

The Evolution of CRM to Email Integration

CRM Email IntegrationWhen GoldMine Software Corp. developers baked a fully functioning email client into the company’s contact manager in the 1990’s, they had the right idea.

For salespeople, email was as important a productivity tool as a contact manager. Putting these two applications within a single interface was ideal for many salespeople.

All inbound and outbound email was automatically linked to Contact records with no extra clicks needed by users.

Salespeople at many organizations became addicted to the all-in-one contact management and email experience offered by GoldMine. Some still are.

Meanwhile, in the broader marketplace, the contact management and email categories were taking divergent paths. Continue reading The Evolution of CRM to Email Integration

The Layperson’s Guide to Making the Move to Business Gmail

Moving to Business GmailIf you are thinking about moving from your current email provider to business Gmail for your organization, you’re probably wondering what would be involved with associating existing users’ email addresses, which are in a name@yourcompany.com type format, with a new G Suite account.

Also, what’s the best way to get your users’ often years worth of sent and received email into their Gmail accounts?

A move to business Gmail involves a number of technical tasks. However, this post is designed to provide a mainly non-technical overview of the tasks and options involved. Continue reading The Layperson’s Guide to Making the Move to Business Gmail

What is G Suite?

Google Apps for WorkMost people are aware of consumer Gmail. If you don’t personally use Gmail, you likely receive email from friends and family with gmail.com addresses.

What many people don’t realize is that Gmail is also available to organizations. Gmail is just one of the components of G Suite, formerly Google Apps for Work. Other components include Calendar, Drive, Docs, Sheets, Slides and Sites. Continue reading What is G Suite?