Google Workspace & Related Topics

If you’re considering a move from freemail or another business productivity platform to Google Workspace, the articles on this site may help you with your decision.

We adopted Google Workspace in 2008 when it was called Google Apps Premiere Edition. Over the years, we got more work done because we didn’t need to worry about maintaining desktop software or securing servers.

While cloud office apps are now commonplace, Google continues to innovate at a fast pace. This gives Workspace users an edge, with strong collaboration tools and more time to spend with customers and prospects.

If you already have Google Workspace and need help merging or separating Workspace environments, we recommend this Google Cloud Premier Partner.

Singing Duet AIs

Duet AI for Google Workspace – Is it Worth the Price?

‘Help me write’ is a compelling early use case Google has incorporated ‘Duet AI for Google Workspace Enterprise,’ the next level of generative AI, into its B2B offering, Google Workspace. In this post, we’ll look … Read more →
Gmail Mail Merge From Spreadsheet

Gmail Mail Merge vs. Email Marketing Systems

With all the excellent email marketing systems, why would you use mail merge (formerly multi-send) in Gmail? For one, Gmail merge is free for Google Workspace users (but it’s not part of the Business Starter … Read more →

Google Domains: Now Squarespace

Update: On June 15, 2023, the website builder Squarespace announced that it’s buying Google Domains for $180 million. Squarespace says that the companies will work together for a smooth transition. Squarespace also states that it … Read more →
Enable Bard in Google Workspace

How To Enable Bard For Google Workspace Users

Bard is a large language model (LLM) chatbot developed by Google AI. It is trained on a large dataset of text and code. Bard can answer questions, translate languages, and write creative content & code. … Read more →
Google Sheets VLOOKUP

Using VLOOKUP in Google Sheets: Three Business Examples

VLOOKUP in Google Sheets is a useful function for matching up data in different locations within a spreadsheet. In this post, we’ll provide examples of how we used ChatGPT to simplify creating a VLOOKUP formula. … Read more →
Save Image As to Local Drive

How to Save an Image from a Google Doc

There may be times you want to download an image from a shared Google Doc to your local drive so that you can repurpose the image. Or, you may have lost track of the source … Read more →
MX Records

Google Workspace MX Records – Now Simplified

If you plan to move your organization to Google Workspace, you may wonder what MX (mail exchange) records to use in DNS to connect your domain to Google’s mail servers. MX records are a type … Read more →
Google vs Business Password Manager

Google Password Manager vs Business Password Managers

Google Password Manager is available to users of consumer Gmail and business users of Google Workspace, providing a site to manage and store logins, usernames, and passwords for various apps and services. This convenient feature … Read more →
Calculating Google Workspace Price

Google Workspace Pricing: What Your Business Can Expect to Pay

Google Workspace is a set of productivity and collaboration tools from Google for different types of organizations, including businesses, schools, nonprofits, and governments. Google Workspace includes popular online apps such as Gmail, Calendar, Docs, Sheets, … Read more →
A Brief History of Google Workspace

A Brief History of Google Workspace

It took less than a decade for Google to dominate the internet search engine market. Today, Google’s business productivity suite, Google Workspace (formerly G Suite), has over 10 million paying customers. It all started in … Read more →
Smart chip: Person details

Google Workspace Smart Chips: Productivity Enhancers

Smart chips in Google Workspace are an easy way to connect people, files, or events to a Google Doc. Smart chips are part of smart canvas, which is an updated product experience announced by Google … Read more →
Google Calendar New Event

Google Calendar ‘Appointment Schedules’ vs Free Calendly

Calendly is a web-based software application that allows people to easily schedule appointments with app subscribers from a booking page. Calendly has been a remarkably successful company, with 10 million users and over $100M in … Read more →
Google Workspace HIPAA

Is Google Workspace HIPAA Compliant?

If your organization is a HIPAA-covered entity, and you intend to use a cloud platform in connection with PHI, you may be asking if Google Workspace is HIPAA-compliant. The question of HIPAA compliance does not … Read more →
Creating Google Account

How To Create a Google Account Without Gmail

Many people have a need for a free Google Account. However, they don’t want or need a Gmail address. This includes longtime users of a personal email service from Microsoft, Yahoo, AOL, Comcast, and others. … Read more →
Google Sheets on Desktop Computer

Using the GOOGLEFINANCE Function In Google Sheets

The GOOGLEFINANCE function is part of Google Sheets. Google Sheets is available in both consumer Gmail and organization-wide Google Workspace. The function allows users to create trend charts and comparisons for financial assets with a … Read more →
Microsoft 365 vs Google Workspace

Google Workspace vs Microsoft 365: Which Should You Choose?

Google Workspace vs Microsoft Office 365. These are the two leading office productivity suites. Which one is best for your organization?
Google Workspace vs. Rackspace Webmail

Rackspace Webmail vs. Google Workspace For Small Business

Update: Rackspace’s hosted Exchange experienced a catastrophic outage on December 2, 2022, reportedly due to a security incident. Rackspace has offered licenses on Microsoft 365 at no charge as a workaround until they can fix … Read more →
Free Gmail vs. Google Workspace

16 Reasons to Move Your Business From Free Gmail to Business Gmail (Google Workspace)

If you have been using free Gmail for your business communications, here are the reasons to consider Google Workspace (formerly G Suite).
Business cost savings

6 Technology Cost Savings Ideas For Business

With almost everything going up in cost, it’s more important than ever for businesses to find ways to reduce spending. Many organizations spend too much money on business technology. This over-expenditure can be in the … Read more →
Google Workspace Enterprise Users

Google Workspace Enterprise Adoption: Steady Progress

Google has made significant inroads into the small business market with Google Workspace. For business owners and employees who have been using consumer Gmail, moving to Google Workspace is an easy transition. However, Google has … Read more →
Google Docs in Data Center

How Does Google Docs Work?

Learn about how Google Docs works for both consumer Gmail users and for business Google Workspace users.
Share Drive Externally

Google Drive Visitor Sharing: Share Securely Outside Your Organization

One of the key advantages that Google Docs has over the competition is that users can share a document, spreadsheet, presentation, and other file types with any Google Workspace or consumer Gmail user outside of … Read more →
Google Meet Screen

6 Audio Options for Google Meet

Some of the options for making a Google Meet online meeting a great audio experience for all participants.
Google Meet Series One Desk 27

Google Meet Series One For Team Collaboration

Google Meet Series One is a family of products that includes two types of Google Meet hardware manufactured by Avocor — Desk 27 and Board 65. Series One is also the label for multi-component meeting … Read more →
Embed Spreadsheet in Document

Embed a Dynamic Google Sheets Pricing Table in a Proposal Document

Salespeople who regularly send out long-form proposals that contain pricing tables find that Google Docs tables are cumbersome to manage. A pricing table within a document, including recalculating totals, can’t be dynamically updated as easily … Read more →
Canva GIF Download

How To Add a GIF to Google Slides

Adding a GIF file to one or more slides can spruce up your Google Slides presentation. There are three ways to add a GIF (Graphics Interchange Format) file to Google Slides. Add a GIF on … Read more →
Camtasia Choose Region

How To Record a Voiceover on Google Slides

Update: In November 2023, Google announced a native video slide narration capability. The process below can still be used if you need video editing capabilities. There are times you may want to record a voiceover … Read more →
Chromebook for Business

Should You Consider Chromebook For Business Use?

A Chromebook is a laptop computer that runs Google’s lightweight operating system, Chrome OS. Chrome is based on open-source Linux. Chrome OS is so lightweight that it doesn’t support running traditional locally installed business applications. … Read more →
Audio Icon in a Slide

How to Add Audio to Google Slides: A Step-by-Step Guide

Google Slides is presentation software that’s part of Google Workspace and consumer Gmail. Any presentation can be enhanced by adding audio. In this post, we’ll explain how to insert audio files, including background music clips, … Read more →
Google Slide - 8.5 x 11

How to Make Google Slides Vertical

There are several reasons you may want to change your Google Slides from the default horizontal 16:9 aspect ratio into a vertical format. You want to use Google Slides to design a PDF brochure You’d … Read more →

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