Gemini for Google Workspace – AI for Office Productivity, Sales & Marketing

Google has woven Gemini generative AI throughout its B2B productivity offering, Google Workspace.

In this post, we’ll look at the features and benefits of this functionality.

March 2026 Update:

Google introduced a wave of enhancements to Gemini for Workspace, focusing on deeper integration across the suite.

Key updates include ‘Match Writing Style’ and ‘Match Doc Format’ in Google Docs, which allow the AI to mimic your unique voice or instantly populate existing templates with data from your emails and files.

In Google Sheets, a new ‘Fill with Gemini’ feature can now auto-populate entire tables, perform real-time research via Google Search, and categorize data automatically.

Google Drive became an active collaborator with ‘Ask Gemini in Drive,’ enabling users to ask complex questions across their entire library of files, emails, and calendars to receive summarized answers with citations.

These features were rolled out in beta to Google AI Ultra and Pro subscribers.

Google’s Approach to B2B AI

Creating compelling B2B functionality for artificial intelligence is not as unconstrained a process as launching an all-purpose large language model to the masses, as OpenAI did with ChatGPT.

B2B AI functionality needs to be released slowly and carefully — and, as Google stated, “keep the user in control, letting AI make suggestions that [users are] able to accept, edit, and change.”

This is understandable, as unfettered generative AI could damage customer relationships that took years to build.

Let’s look at several ways Google Workspace customers can use Gemini for Google Workspace.

As users of other AI-based tools, such as ChatGPT, have discovered, prompting is a discipline in and of itself.

Gmail Content Suggestions

If a Google Workspace user needs assistance creating a business email, Gemini’s ‘Help me write’ creative authoring aid drafts a suggestion based on a prompt that a user provides.

After Gemini creates the draft, the technology lets the user recreate, refine, or insert the suggestion.

‘Refine’ options include

• Formalize
• Elaborate
• Shorten
• I’m Feeling Lucky

Google Docs Content Suggestions

Suggestions for Google Docs work similarly to those of Gmail. Here is a ‘Help me write’ prompt we tested.

Write the first section of a proposal for Salesforce consulting services for Abbott Solar. Abbott Solar’s current issue is that customer information is siloed in different databases across their organization. This has resulted in a negative customer experience for some of Abbott’s customers.

Below is Gemini’s initial suggestion for this prompt. As with much AI-generated content, humans should make factual and grammatical edits before sharing the content.

For a sales proposal, a Google Sheets pricing table can be embedded in the document.

As with a Gmail suggestion, there are options to recreate or refine the initial output before inserting it in the Doc.

A ‘Proofread’ function has been added to Google Docs.

Google Sheets Enhancements

‘Help me organize’ in Google Sheets automatically generates a Sheets template for keeping track of business data.

We tested the prompt ‘Plan a sales kickoff meeting.’

It’s easy to imagine that a use case like this can be a time saver.

Generative AI Images in Google Slides

Instead of using stock photos in Google Slides, Google Workspace users can prompt Gemini to create foreground and background images. This is called the ‘Help me visualize’ feature.

Users familiar with text-to-image prompting can create images for a Google Slides presentation using similar prompts.

Here’s a slide background we generated using the prompt, ‘Business blue boke conference room.’

Google Meet

Gemini allows Google Workspace users to create original Google Meet backgrounds that align with the topic or customer.

We tested one using the prompt, “A daytime business conference at an outdoor amphitheater in Mountain View, California.”

Also, a ‘Studio look’ video toggle “Sharpens your features so people can see you better.”

Google Vids

Gemini supports Google Vids, an AI-powered video creation tool released in 2024 and continually enhanced.

The Google Gemini App

Google Gemini can be accessed by Google Workspace users at gemini.google.com.

One of the many use cases for the app is utilizing Deep Research to boost sales. Paired with CRM integrations for HubSpot and Salesforce, Gemini can also help turn Google Workspace into a source of revenue intelligence.

In October 2026, Google added a Customize hub to the Gemini app, a single place to set up skills (for repetitive tasks, tone and voice, or response structure) and to connect more than 40 external services as well as Google apps. Admins can review and manage connected apps in the Admin console under Apps > Additional Google services > Gemini.

NotebookLM

NotebookLM enables the distillation of information from various sources, allowing users to consume it in formats such as video, audio, reports, and mind maps.

Within an organization, it can be utilized for knowledge sharing, sales enablement, and even business strategy development.

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Google Workspace’s Gemini can be a game-changer for businesses of all sizes. It can help automate tasks, improve collaboration, and increase productivity.

We have all learned that AI advances quickly, and that has certainly been the case for Gemini for Google Workspace.

Which Google Workspace plans include Gemini?

Source: Google Workspace pricing, checked October 23, 2026. Admins can turn the Gemini app on or off for their organization (Google Workspace Admin Help).

Frequently asked questions

Which Google Workspace plans include Gemini?

Every Business plan includes the Gemini app. Business Starter also includes Gemini in Gmail, and Business Standard and up add Gemini in Docs, Meet, and more.

Is my data used to train Gemini when I use Google Workspace?

According to Google, when users access the Gemini app through a qualifying Workspace edition, their content isn’t human reviewed or used for generative AI model training outside their domain without permission.

Can an admin turn Gemini off?

Yes. Google Workspace administrators control who in the organization can use the Gemini app from the Admin console.

How much does Google Workspace with Gemini cost?

Gemini is included in the plan price: Business Starter is $7 and Business Standard is $14 per user per month with a 1-year commitment. See our Google Workspace pricing and plan comparison.

Sources: Turn the Gemini app on or off, Google Workspace pricing.