GSuite Archives

Scheduling Vendor x.ai Reports That Google Hangouts Meet is #2

March 21, 2020March 21, 2020

Google Hangouts Meet Scheduling The AI-driven meeting scheduling vendor x.ai reported in a March 18, 2020 blog post that Google Hangouts Meet is being used in 24.83% of all video conference meetings scheduled using their app.

Zoom is being used in 69.13% of meetings. That means all other online meeting platforms among x.ai’s customers account for only 6.04%.

Keep in mind that Zoom meetings can be hosted by anyone, regardless of what office suite or email client they’re using. Hangouts Meet is specific to G Suite.

Software Tools For a Distributed Workforce

March 26, 2020March 3, 2020

Globally Distributed Workforce It has become more common for companies to have a fully distributed workforce from the outset.

Matt Matt Mullenweg, cofounder of WordPress (the platform this blog is hosted on) has a 100% distributed workforce at his company Automattic.

Nearly 800 employees work in 67 different countries.

6 Audio Options for Google Hangouts Meet

March 26, 2020February 27, 2020

Google Hangouts Meet Screen
Google Hangouts Meet, which is available to all users of G Suite, is an easy to use online meeting application. As do all meeting apps, Meet supports camera, audio and screen sharing.

As far as audio hardware goes, there are a number of options. Some work better than others, depending on the environment the meeting host or attendee is in.

Keep in mind that just one attendee who introduces too much ambient noise can degrade the meeting experience for all attendees.

How To Remove Duplicates In Google Sheets

March 5, 2020February 19, 2020

There are a number of cases in which you may want to remove duplicates from a list of records using Google Sheets.

For example, you may want to remove duplicate records before importing a list of leads into a CRM system such as Salesforce—or into a marketing automation system like ActiveCampaign.

Despite all of Google’s human and artificial intelligence capabilities, Sheets does not have a very sophisticated deduplication logic… yet.

3 Ways Chrome and G Suite Work Together To Save You Time

December 4, 2019October 31, 2019

The Chrome browser and G Suite can work together in several ways.

These connections will help you create and find documents more easily. They will save you mouse clicks.

The following tips also work for consumer Gmail accounts.

Google Calendar Reminders vs. Event Notifications

October 24, 2019October 24, 2019

You missed an important online meeting. Was it because you did not create a Google Calendar Reminder?

It’s more likely because you did not enable one or more Event Notifications.

Let’s look at the difference between Reminders and Event Notifications.

10 Gmail Search Operators That Will Save You Time

February 13, 2020September 22, 2019

Because Google is a search company at its core, there is a collateral search benefit to users of Gmail for Business (G Suite) and consumer Gmail users.

That benefit is a set Gmail search operators that you can use to find specific emails anywhere within a Gmail account.

Here are some of the ways you can use these search operators to save time.

What is G Suite and Should I Consider It For My Business?

February 19, 2020August 26, 2019

Most people are aware of consumer Gmail. If you don’t personally use Gmail, you likely receive email from friends and family with gmail.com addresses.

What many people don’t realize is that Gmail is also available to organizations.

Gmail is just one of the components of G Suite. Other components include Calendar, Drive, Docs, Sheets, Slides and Sites.

G Suite Pro Tip: Best Practices For Managing Access to Online Marketing Accounts

April 23, 2019April 6, 2019

Over time, some businesses end up with a plethora of different logins to assorted Google and non-Google online properties.

This is particularly true in the digital marketing realm, where there can be dozens of online accounts that a staff marketer or a contract marketer needs to access.

10 Ways Google Drive Saves Businesses Time & Money

April 6, 2019March 3, 2019

Google Drive is well known as a consumer product. 1.5+ billion Gmail users each have access to 15 GB of free cloud storage on Google Drive (consumers can always buy more storage).

What many people don’t know is that Google Drive is also a business product. It is a part of G Suite, the business version of Gmail.

Bitcoin vs Gold in Google Sheets

March 11, 2020January 30, 2019

Updated: March 10, 2020

Bitcoin vs Gold Google Sheets, available as part of both consumer Gmail and organization-wide G Suite, allows users to easily create trend charts based on any source that can be connected to a Google Sheet.

The GOOGLEFINANCE function for Bitcoin was not working for a time, but seems to be working again now. You can “set and forget” the function—cells will auto-populate or auto-update at regular intervals.

Why Become a Google Customer Instead of Just a Gmail User?

April 6, 2019January 2, 2019

When someone uses a free service such as Gmail, Facebook, Twitter or LinkedIn, they are not a customer of the service provider.

For free services such as these, the customers of the service provider are the advertisers.

The product offered by the service provider to advertisers is a combination of the service itself and the users of the service. In other words, free users are a part of a product offering for advertisers.

Sharing Google Docs Outside of an Organization: A Major Barrier Removed

January 21, 2019December 17, 2018

One of the key advantages that Google Docs has over the competition is that a document (or spreadsheet or presentation, etc.) can be shared for editing or commenting with any G Suite or consumer Gmail user outside of one’s own organization.

But what if a G Suite user needs to share a document with someone outside their organization who does not have a Gmail account?

7 Useful Apps That Are Included With G Suite

March 6, 2020November 15, 2018

The core applications of office productivity suites such as G Suite are: email, documents, spreadsheets and presentations. These are the basic software tools most people use at work.

In addition to these core applications, there are a number of G Suite extras that are included in the monthly per user price. Not everyone is aware of these bonus applications.

How To Set Up Salesforce Files Connect for Google Drive

December 26, 2019November 8, 2018

Updated: December 26, 2019

Salesforce Files Connect for Google Drive allows specified users to add Google Drive files to the Files section or a Lightning Page component of any record.

The Salesforce Files tab will show Google Drive as a Connected Source. A custom tab called Google Drive can be created. This tab can have list views like any other tab.

Setting up Files Connect for Google Drive requires administrative access to both Salesforce and the Google Cloud Platform console (the same admin login as G Suite).

It’s best that the same username is used for logging into both. This may mean temporarily making a G Suite admin a Salesforce System Administrator or visa versa.

While the following may seem like a lot of steps, the ability to set up secure server-to-server integration in about 30 minutes represents a tiny sliver of time compared to setting up other types of system integrations.

If your organization is not yet using G Suite, you can try this setup yourself with a free trial of G Suite.

Five G Suite to Salesforce Integrations and How They Benefit Businesses

August 27, 2019November 7, 2018

At Salesforce’s annual Dreamforce conference in 2017, a strategic partnership with Google was announced.

Often, these alliances come and go. However, the Salesforce/Google partnership has gained momentum. Google had a noticeable presence at the 2018 Dreamforce conference.

Google Booth at Dreamforce 2018

Among a wide range of facets to the partnership are the following five Salesforce to G Suite integrations.

How To Find a G Suite Partner To Help With Your Implementation

April 7, 2019October 10, 2018

Many small businesses do not have the in-house resources needed to fully implement and properly manage G Suite. These companies often seek help from a G Suite Partner.

There are a lot of companies that advertise G Suite services, but not are all official Google partners.

In 2017, Google launched its Cloud Partner directory, which is a searchable listing of all companies that have been accepted into the Google Cloud Partner Program.

6 Business Data Sources To Feed Into Google Sheets

April 6, 2019September 9, 2018

There are a variety of add-ons and built-in functions for seamlessly and automatically pulling business data into Google Sheets from external sources.

Once business data is in Sheets, it can be manipulated an analyzed in a number of ways.

Here are six functions and add-ons for importing information into Google Sheets. All six are free of charge.

How Admins & Users Can Make G Suite Security Even Stronger

March 14, 2019August 4, 2018

Updated: March 14, 2019

If you’re using G Suite or considering G Suite for your organization, there may be questions about G Suite security in your mind.

After all company email and business documents (if you are leveraging Google Drive for cloud backup of local files) are stored in Google’s data centers.

G Suite, as you’d expect, has multiple levels of built-in security.

Gmail Offline For Business and Consumer Users

August 8, 2019May 17, 2018

Google has introduced native Gmail Offline for business (G Suite) and consumer users of Gmail.

This means that Gmail users can now read, reply to and compose emails while not connected to the internet. What’s more, no Chrome extension is needed.

It also means that people who current use a local email client in conjunction with G Suite, mainly for offline access, may find that the local client is no longer needed.

G Suite vs Office 365: What’s Best For Your Company?

April 23, 2019May 12, 2018

Updated: April 10, 2019

G Suite and Microsoft Office 365 are the two most popular cloud-based suites of business productivity applications on the market. Among the best known applications within these suites are email, calendar, documents, spreadsheets, presentations and online storage.

Google and Microsoft continue to add their own flavors of additional components to their respective suites. For example, G Suite includes Forms, Drawings, My Maps and new Google Sites. Google Jamboard and Voice for G Suite (2019) are paid extras. Included extras at no additional charge are Hangouts Chat and Hangouts Meet.

Microsoft Office 365 plans variously include Sway, Yammer, Skype for Business, Office 365 Video and Microsoft Teams.

Google Hangouts Meet vs GoToMeeting

March 5, 2020April 25, 2018

Updated: March 3, 2020

In March 2017, Google introduced a new online meeting experience called Hangouts Meet.

This capability is a major differentiator between consumer Gmail and business G Suite.

Almost all the component functionality (Docs, Sheets, Slides, Maps) that is available to a G Suite user is also available to a consumer Gmail user.

However, a Hangouts Meet meeting can only be initiated by someone who is part of an organization that is using G Suite and for which the Meet capability has been enabled for the G Suite organization.

Google Sheets and Microsoft Excel: Moving Data Between The Two

November 6, 2019April 20, 2018

Let’s begin with a distinction between Google Sheets & Microsoft Excel:

– Microsoft Excel is a spreadsheet application that is a part of Microsoft Office 365.

– Google Sheets a spreadsheet app that is available with free consumer Gmail and also with G Suite (Gmail for organizations).

Some people use only one or the other. Other people use both.

If a Google user who does not have Excel installed receives an Excel spreadsheet via email, the user can preview the spreadsheet within Gmail and then convert the spreadsheet to Google Sheets.

There are several ways to move spreadsheets and spreadsheet data between Google Sheets and Microsoft Excel. Here are examples of Google Excel information exchange.

25 Ways G Suite Can Increase Business Productivity

April 6, 2019April 3, 2018

There are many aspects to G Suite that can add energy to a business. Most of them are not available with standard web host email. Some are available with consumer Gmail.

Through continuous improvement, Google regularly adds new productivity features and functionality to G Suite.

Unless noted, all of the functionality below is included with G Suite at no extra cost. Google packs a lot of business value into G Suite beyond email, documents, spreadsheets and presentations. Here are 25 ways your business can use G Suite to increase productivity.