What is Google Workspace Essentials and Who is it For?

EssentialsGoogle launched Google Workspace Essentials in May of 2020.

What is Google Workspace Essentials?

Essentials can be viewed as a slimmed down version of Google’s Google Workspace. It includes Google Docs, Sheets, Slides, Meet, Sites, Forms and Keep. It does not host your email and it is not your users’ calendar system. Essentials does not include Google Drawings, My Maps or Jamboard.

Who is Essentials for?

[Read more…]

Scheduling Vendor x.ai Reports That Google Meet is #2

Google Meet SchedulingThe AI-driven meeting scheduling vendor x.ai reported in a March 18, 2020 blog post that Google Meet is being used in 24.83% of all video conference meetings scheduled using their app.

Zoom is being used in 69.13% of meetings. That means all other online meeting platforms among x.ai’s customers account for only 6.04%.

Keep in mind that Zoom meetings can be hosted by anyone, regardless of what office suite or email client they’re using. Google Meet is specific to Google Workspace.

[Read more…]

Software Tools For a Distributed Workforce

Updated: May 22, 2020

Globally Distributed Workforce

Long before current events changed where and how many of us work, Matt Matt Mullenweg, cofounder of WordPress had developed a 100% distributed workforce at his company Automattic.

Automattic is “distributed first.” The idea of a geographically disperse workforce was a foundational one. Nearly 800 employees work in 67 different countries.

In the following video, Matt provides a number of tips for building what he calls “a distributed capability.” These include:

  • Document everything
  • Always leave a trail (so others can pick up where you left off)
  • Move communications online
  • Find the right [software] tools
  • Create productive face to face time
  • Help people create their own working space

[Read more…]

How To Remove Duplicates In Google Sheets

DuplicatesThere are a number of cases in which you may want to remove duplicates from a list of records using Google Sheets.

For example, you may want to remove duplicate records before importing a list of leads into a CRM system such as Salesforce—or into a marketing automation system like ActiveCampaign.

Despite all of Google’s human and artificial intelligence capabilities, Sheets does not have a very sophisticated deduplication logic… yet.

[Read more…]

10 Gmail Search Operators That Will Save You Time

Search for EmailBecause Google is a search company at its core, there is a collateral search benefit to users of Gmail for Business (Google Workspace) and consumer Gmail users.

That benefit is a set Gmail search operators that you can use to find specific emails anywhere within a Gmail account.

Here are some of the ways you can use these search operators to save time.

[Read more…]

Sharing Google Docs Outside of an Organization: A Major Barrier Removed

Google Docs SharingOne of the key advantages that Google Docs has over the competition is that a document (or spreadsheet or presentation, etc.) can be shared for editing or commenting with any Google Workspace or consumer Gmail user outside of one’s own organization.

But what if a Google Workspace user needs to share a document with someone outside their organization who does not have a Gmail account?

[Read more…]

7 Useful Apps That Are Included With Google Workspace

Google Workspace Included ApplicationsThe core applications of office productivity suites such as Google Workspace are: email, documents, spreadsheets and presentations. These are the basic software tools most people use at work.

In addition to these core applications, there are a number of Google Workspace extras that are included in the monthly per user price. Not everyone is aware of these bonus applications.

[Read more…]

How To Find a Google Workspace Partner To Help With Your Implementation

Find Google Workspace PartnerMany small businesses do not have the in-house resources needed to fully implement and properly manage Google Workspace. These companies often seek help from a Google Workspace Partner.

There are a lot of companies that advertise Google Workspace services, but not are all official Google partners.

In 2017, Google launched its Cloud Partner directory, which is a searchable listing of all companies that have been accepted into the Google Cloud Partner Program.

[Read more…]

Gmail Offline For Business and Consumer Users

Google has introduced native Gmail Offline for business (Google Workspace) and consumer users of Gmail.

This means that Gmail users can now read, reply to and compose emails while not connected to the internet. What’s more, no Chrome extension is needed.

It also means that people who current use a local email client in conjunction with Google Workspace, mainly for offline access, may find that the local client is no longer needed.

[Read more…]

25 Ways Google Workspace Improves Business Productivity

Accelerate Business With Google WorkspaceThere are many aspects to Google Workspace that can add energy to a business. Most of them are not available with standard web host email. Some are available with consumer Gmail.

Through continuous improvement, Google regularly adds new productivity features and functionality to Google Workspace.

Unless noted, all of the functionality below is included with Google Workspace at no extra cost. Google packs a lot of business value into Google Workspace beyond email, documents, spreadsheets and presentations. Here are 25 ways your business can use Google Workspace to increase productivity.

[Read more…]

Chrome Enterprise: How Google Will Get More CIOs To Embrace Chromebook

Google Chrome EnterpriseSince Google introduced Chromebook in 2011, the adoption of Chromebooks by businesses has been more of an interesting idea than a widespread reality.

We first wrote about the business potential for Chromebooks soon after they hit the market.

Our contention was that with so many applications moving to the cloud, that many employees would no longer need a heavyweight local operating system such as Windows or macOS. Technologies such as Citrix could be used to access Windows applications from the Chrome browser.

[Read more…]

10 Google My Business Best Practices

Google My Business Best PracticesWhether your company is a small local B2C business or a large B2C company, it’s worth paying attention to your Google My Business (GMB) listing.

According to Google, “listings on Google My Business can only be created for businesses that either have a physical location that customers can visit, or that travel to visit customers where they are.”

This means that most businesses can (and probably should) have a GMB listing. A Google My Business listing is a free source that can direct more visitors to a business’s website, almost no matter what type or size of business.

[Read more…]

Embed a “Live” Google Sheets Pricing Table in a Proposal Doc

Embed Spreadsheet Pricing Table in DocumentFor salespeople who regularly send out long form proposals that contain pricing tables, there has always been a conundrum.

That is, a pricing table within in a document can’t be dynamically updated as easily as a spreadsheet table. The word processing capabilities within a spreadsheet are limited.

Often, a proposal’s pricing table is revised several times before the final version of a proposal is sent to the prospect or customer. This can require manual effort. Either the new bottom line in the document table needs to be hand calculated when line items are changed — or the spreadsheet table must be re-copied/pasted a into the document.

[Read more…]

Should Your Business Be Deploying Chromebook?

Chromebook runs on Google’s lightweight operating system, Chrome OS. Chrome OS is so lightweight that it doesn’t support running traditional locally installed business applications.

This is changing to to some degree, as several recent model Chromebooks support installed Android apps. Example models are the [ad] Acer Chromebook R 11 Convertible and the Google Chromebook Pixel [ad] .

Many developers will need to make changes to their Android apps in order to fully support Chrome OS. Even if an app is made compatible with Chrome OS, it may not be as robust as its Windows or macOS counterpart.

Chromebooks ship with under 32GB of local storage. But this is more than enough space to run multiple Chrome extensions.

Chrome OS updates are easy and fast to apply. This makes Chromebook an attractively secure choice in light of recent ransomware attacks, in which older unpatched operating systems were exploited.

[Read more…]

Google Workspace for Enterprises: The Shift is Underway

Google Workspace for EnterprisesThe adoption of Google Workspace began with small to mid-sized businesses. However, the shift to Google Workspace for enterprises is ostensibly underway.

At the March 2017 Google Cloud Next Conference, both Colgate and Verizon talked about their move to Google Workspace.

Colgate-Palmolive has moved 28,000 users to Google Workspace from IBM’s legacy Notes and Domino systems. Verizon is planning to move 150,000 users to Google Workspace.

[Read more…]

CRM for Gmail and Google Workspace: Chrome Extensions

Many CRM users, especially salespeople, live in Gmail. Because of this, a number of CRM vendors have developed Chrome extensions that provide access to CRM functionality within consumer Gmail and business Gmail (Google Workspace). A Chrome extension is a software program that adds functionality to the Chrome browser.

Historically, Chrome extensions have had little to no user interface. In fact, the original intent of Google’s developers was for extensions to be minimalist. From a user interface perspective, many extensions are no more than a button on the address bar.

As an example of basic functionality of a CRM for Gmail Chrome extension, a CRM user can search for records, edit records and add records — all without leaving Gmail. Some CRM vendors have taken their Chrome extensions to entirely new levels.

[Read more…]

Rackspace Webmail vs. Google Workspace For Small Business

Google Workspace vs. Rackspace WebmailWhen a small business owner or manager decides to make the move from free consumer email addresses (e.g., jake2874@comcast.net) to custom email addresses (e.g., jake@abbottsolar.com), there are a number of business email options.

Aside from Microsoft, two of the most popular business email providers are Rackspace and Google.

As service providers, Google and Rackspace differ in many ways. However, they do overlap in a couple of areas.

[Read more…]

How to Add Users to Google Workspace

Updated: April 25, 2019

Add Users to Google WorkspaceThere are more similarities between free, consumer Gmail and Google Workspace than there are differences. In fact, Google Workspace can be viewed as a multi-user version of consumer Gmail.

When a single user platform becomes multi-user, an administrative level is needed for tasks such as adding and deleting users, creating groups, assigning apps and managing security.

Fortunately, adding users to Google Workspace is a straightforward process for an admin. The creator of a Google Workspace account is a super administrator by default. One or more admin roles can optionally be assigned to any user. One of the admin roles is called User Management Admin. This role allows a user to create, delete and update individual users (other than admin users).

Only a super administrator, however, can bulk upload new users.

[Read more…]

G Suite: Gmail & Calendar iOS Updates

Gmail Google Workspace iOSWhile Google has its own mobile phone and tablet operating system, the company needs to remain mindful of the fact that millions of consumer and business Gmail customers are iPhone and iPad users.

In fact, over the last 30 days, 63% of the mobile & tablet visitors to this website, as reported by Google Analytics, are iPhone or iPad users.

For years, Google has offered iOS apps for Gmail, Calendar, Drive, Docs, Sheets, Slides and more. However, until recently, the Gmail app had not been updated since December 4, 2012.

[Read more…]

New Google Sites: How To Use Sites In Business

Updated: January 28, 2019

New Google SitesNew Google Sites rolled out to all Google Workspace customers in November of 2016.

The original Google Sites, now called “Classic Google Sites” was released in 2008 after the acquisition of JotSpot in 2006. The product did not see much in the way of enhancements for many years.

The new Google Sites was built from the ground up, which means not only a modern set of design components and full device responsiveness, but an app that fits in much better with the rest of the Google Workspace offerings.

[Read more…]