Chromebook for Business Use: An Alternative to Windows and macOS?

Chromebook for Business

Update: On August 22, 2017, Google announced Chrome Enterprise, an effort to accelerate Chromebook for business use.

Chromebook runs on Google’s lightweight operating system, Chrome OS. Chrome OS is so lightweight that it doesn’t support running traditional locally installed business applications.

This is changing to to some degree, as several recent model Chromebooks support installed Android apps. Example models are the Acer Chromebook R 11 Convertible and the Google Chromebook Pixel.

Many developers will need to make changes to their Android apps in order to fully support Chrome OS. Even if an app is made compatible with Chrome OS, it may not be as robust as its Windows or macOS counterpart.

Chromebooks ship with under 32GB of local storage. But this is more than enough space to run multiple Chrome extensions.

Chrome OS updates are easy and fast to apply. This makes Chromebook an attractively secure choice in light of recent ransomware attacks, in which older unpatched operating systems were exploited.

Read moreChromebook for Business Use: An Alternative to Windows and macOS?

G Suite for Enterprises: The Shift Has Begun

G Suite for EnterprisesThe adoption of G Suite began with small to mid-sized businesses. However, the shift to G Suite for enterprises is ostensibly underway.

At the March 2017 Google Cloud Next Conference, both Colgate and Verizon talked about their move to G Suite.

Colgate-Palmolive has moved 28,000 users to G Suite from IBM’s legacy Notes and Domino systems. Verizon is planning to move 150,000 users to G Suite.

Read moreG Suite for Enterprises: The Shift Has Begun

Google Drive Videos: 6 Business Use Cases

Upload Video File to Google Drive

If your organization uses G Suite, you may have discovered that when you upload a video to Google Drive, it’s not simply a stored file — the video can be played inline.

What’s more, Google Drive uses the YouTube engine to play uploaded videos. When playing a Google Drive video, the interface has the appearance of a slimmed down version of the YouTube player.

Read moreGoogle Drive Videos: 6 Business Use Cases

Gmail Templates: How to Create Them Using Canned Responses

Both consumer Gmail and business Gmail users often have a need to create Gmail templates.

Fortunately, Google Labs has provided an easy (and free) way to create Gmail templates. This app is called Canned Responses. As its name implies, the intent of the app was for responding to inbound emails. However, the majority use case may well be for new outbound emails.

Access to Canned Responses is available to G Suite users by default, but user access can be disabled by a G Suite administrator in the admin console.

Read moreGmail Templates: How to Create Them Using Canned Responses

CRM for Gmail and G Suite: Chrome Extensions

Many CRM users, especially salespeople, live in Gmail. Because of this, a number of CRM vendors have developed Chrome extensions that provide access to CRM functionality within consumer Gmail and business Gmail (G Suite). A Chrome extension is a software program that adds functionality to the Chrome browser.

Historically, Chrome extensions have had little to no user interface. In fact, the original intent of Google’s developers was for extensions to be minimalist. From a user interface perspective, many extensions are no more than a button on the address bar.

As an example of basic functionality of a CRM for Gmail Chrome extension, a CRM user can search for records, edit records and add records — all without leaving Gmail. Some CRM vendors have taken their Chrome extensions to entirely new levels.

Read moreCRM for Gmail and G Suite: Chrome Extensions

What is Google Sheets and How Does it Work?

Google Sheets ExplainedGoogle Sheets is one of the productivity applications that’s included with free consumer Gmail and with G Suite [for business].

It is a cloud based spreadsheet application. No desktop software is needed to create and edit spreadsheets. Spreadsheets are stored in the cloud, on a virtual drive called Google Drive.

Google Sheets can be used for everything from basic calculations to sophisticated data analysis.

Read moreWhat is Google Sheets and How Does it Work?

How Does Google Docs Work?

How Does Google Docs Work?Google Docs is one of the productivity applications that’s included with free consumer Gmail and with G Suite [for business].

Google Docs is a cloud-based word processor, which means that no desktop software is required to create and edit documents. Documents are stored on Google Drive, which is the cloud drive included with Gmail and G Suite.

Google Docs has all the core capabilities that can be found in traditional word processors. It also has a number of capabilities that relate to the fact that the documents are stored on a cloud drive (vs. on one person’s desktop). So, how does Google Docs work? Here are just a few of the capabilities.

Read moreHow Does Google Docs Work?

Rackspace Webmail vs. G Suite For Small Business

G Suite vs. Rackspace WebmailWhen a small business owner or manager decides to make the move from free consumer email addresses (e.g., jake2874@comcast.net) to custom email addresses (e.g., jake@abbottsolar.com), there are a number of business email options.

Aside from Microsoft, two of the most popular business email providers are Rackspace and Google.

As service providers, Google and Rackspace differ in many ways. However, they do overlap in a couple of areas.

Read moreRackspace Webmail vs. G Suite For Small Business

How G Suite Gives Each User Unlimited Email Addresses

There are two ways in which a G Suite user can have an unlimited number of inbound email addresses associated with their G Suite account. We’ll refer to these ways as “dimensions”, as they can be used in combination.

G Suite Email Aliases

The first dimension of unlimited email addresses are email aliases. Aliases are assigned to a user account by a G Suite admin. An admin can assign multiple values to what is technically called the Local-part of the email address, or the part before the @ sign.

In the following example, you will see that Lou’s default email address is lou@yourcrmdemo.com. Lou must use this address to login to her email account.

Read moreHow G Suite Gives Each User Unlimited Email Addresses

How to Add Users to G Suite

Add Users to G SuiteThere are more similarities between free, consumer Gmail and G Suite than there are differences. In fact, G Suite can be viewed as a multi-user version of consumer Gmail.

When a single user platform becomes multi-user, an administrative layer is needed for tasks such as adding and deleting users, creating groups, assigning apps and managing security.

Fortunately, adding users to G Suite is a straightforward process for an admin. The creator of a G Suite account is a Super Admin by default. One or more admin roles can optionally be assigned to any user. One of the admin roles is called User Management Admin. This role allows a user to create, delete and update users — so, someone other than a Super Admin can be responsible for adding and removing users.

Read moreHow to Add Users to G Suite

G Suite: Gmail & Calendar iOS Updates

Gmail G Suite iOSWhile Google has its own mobile phone and tablet operating system, the company needs to remain mindful of the fact that millions of consumer and business Gmail customers are iPhone and iPad users.

In fact, over the last 30 days, 63% of the mobile & tablet visitors to this website, as reported by Google Analytics, are iPhone or iPad users.

For years, Google has offered iOS apps for Gmail, Calendar, Drive, Docs, Sheets, Slides and more. However, until recently, the Gmail app had not been updated since December 4, 2012.

Read moreG Suite: Gmail & Calendar iOS Updates

New Google Sites: How To Use Sites In Business

Updated: August 30, 2018

New Google SitesNew Google Sites rolled out to all G Suite customers in November of 2016.

The original Google Sites, now called “Classic Google Sites” was released in 2008 after the acquisition of JotSpot in 2006. The product did not see much in the way of enhancements for many years.

The new Google Sites was built from the ground up, which means not only a modern set of design components and full device responsiveness, but an app that fits in much better with the rest of the G Suite offerings.

Read moreNew Google Sites: How To Use Sites In Business

G Suite: Editing Microsoft Office Files

Edit Microsoft Office Files in Google AppsOne of the things that has prevented some organizations from making the switch to G Suite is the fact that they still would need to maintain and/or purchase Microsoft Office licenses for most of their users.

However, Office licenses may only be needed for a few power users within an organization, as there are two ways that any user can open and edit Microsoft Word, Excel or PowerPoint files using Google Drive. “Power users” can include those who work with very large Excel spreadsheets or who rely on macros within certain Excel spreadsheets. It can also include those who need to exchange redlined Word documents with third parties.

There are two ways that G Suite users can edit Office files without the need for Office software.

Read moreG Suite: Editing Microsoft Office Files

Google Analytics Event Tracking Examples

Google Analytics Event Tracking ExamplesGoogle Analytics Event tracking allows you to incorporate visitor activity from many different sources within Google Analytics.

Once the information is in Google Analytics, as we covered in the previous post, comparative visualizations can be created in Google Sheets.

Here are five Google Analytics event tracking examples. You can use these to measure the effectiveness of your marketing efforts. This is all predicated on the fact that you are using the Universal Analytics tracking code.

Read moreGoogle Analytics Event Tracking Examples

Google Analytics Reports in Google Sheets – Using Filters

Google Analytics ReportsOne of many benefits to using G Suite is that G Suite users with access to their organization’s Google Analytics account can easily share specific slices of Google Analytics data with their co-workers.

The Google Analytics Add-on for Google Sheets lets a Sheets user who has a Google Analytics login create a variety of comparative visualizations within Google Sheets.

Read moreGoogle Analytics Reports in Google Sheets – Using Filters

Present Data in Google Slides – In Real Time

G Suite users can now present data in Google Slides. And, this data can be presented in real time.

Until Google introduced this functionality, charts had to either be pasted as images into Google Slides or they had to be created using shapes. When the underlying data changed, a more up-to-date chart image had to be pasted into the slide or the shapes had to be modified. This could be very time consuming.

Google has provided two ways to embed data-driven charts right within individual slides.

Read morePresent Data in Google Slides – In Real Time

12 Reasons to Move Your Business From Free Gmail to G Suite

Updated: November 16, 2018

Free Gmail vs. G SuiteLet’s say you’ve been using free Gmail accounts for your business communications. Your email addresses may resemble one or more of these:

abbottsolar@gmail.com
solar-lisa94@gmail.com
abbottsupport@gmail.com

Your employees may even be using assorted Yahoo Mail and cable company email addresses for business purposes.

However, your business is growing and/or you want to start to use more professional looking email addresses such as:

jabbott@abbottsolar.com
lisa@abbottsolar.com
support@abbottsolar.com

Steven Aldrich of GoDaddy has stated that potential customers are far more likely to do business with a company that uses a business email address than those that don’t.

Read more12 Reasons to Move Your Business From Free Gmail to G Suite

4 Ways to Add Animation to Your Website With Google Slides

Google Slides can easily be embedded in any website by using the code provided in the File > Publish to the web… menu.

By default, there’s a set of controls at the bottom of an embedded Slides presentation that diminishes the website animation effect. The controls provide multiple options including downloading the Slides as a PDF or PPTX file.

Read more4 Ways to Add Animation to Your Website With Google Slides

How To Create And Embed A Poll Using Google Forms

Updated: November 5, 2018
 

Google Poll Using FormsWith Google Forms, it’s easy to embed surveys, polls and other types of questionnaires into your website.
 

We created a Google poll using Google Forms and embedded it below. If you answer the question, you’ll be able to see how others answered the same question simply by clicking the See previous responses link after you submit your response.

Read moreHow To Create And Embed A Poll Using Google Forms

Google Apps and Salesforce Integration – Dreamforce 2015 Podcast

At Dreamforce 2015, I had the opportunity to interview Brandon Bruce, co-founder of CirrusPath, on the podcast stage in the Admin Lodge.

CirrusPath has done an excellent job of not only integrating Salesforce and Google Apps, but of also developing productivity tools for salespeople that can help to improve win rates.

Read moreGoogle Apps and Salesforce Integration – Dreamforce 2015 Podcast

9 Reasons Companies Switch to G Suite

Switch to G SuiteGoogle is a household name for internet search. Most people are aware of consumer Gmail. However, many businesspeople are not aware of Google’s suite of applications for business, G Suite.

“Gone Google” is a term Google coined for companies that have adopted G Suite. At the time of publication of this post, Google states that over 5 million companies have gone Google. With over 125 million businesses in the world, there’s clearly some upside for Google.

Read more9 Reasons Companies Switch to G Suite