Use Google Workspace to Keep Control of Online Google Services

Control of Online Google Accounts

In many businesses, the marketing department signs up for a variety of Google services. These services include:

Companies that are not using Google Workspace need to set up access to these Google services via an individual (consumer) Google account. This is usually a Gmail account, but it is also possible to sign up for an individual Google account using a business email address.

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Consumer Google Meet vs. Business Google Meet

Online Consumer vs Business Meeting

The consumer (a.k.a. individual) version of Google Meet is free to anyone with a gmail.com email address. The consumer version generally has the same host and attendee experience as the business version of Google Meet, which is included in Google Workspace.

However, there are some important differences between the free, consumer version of Google Meet and the business versions of Meet.

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Google Voice For Business: Cloud Phone System For Google Workspace

Google Voice for G Suite Customers

Google Voice for business is a cloud-based business telephone system that has features such as auto attendant, call transfer, voicemail and one-button calling among users.

This “cloud telephony for Google Workspace” offering may be disruptive to the entire business telephony industry.

Why? Because Google has a service that competes directly with popular business VoIP (Voice over Internet Protocol) providers like Vonage, RingCentral, 8×8 and Ooma. These vendors all offer an alternative to traditional landline service.

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What is Google Workspace Essentials and Who is it For?

Essentials

Google launched Google Workspace Essentials in May of 2020.

What is Google Workspace Essentials?

Essentials can be viewed as a slimmed down version of Google Workspace. It includes Google Docs, Sheets, Slides, Meet, Sites, Forms and Keep. It does not host your email and it is not your users’ calendar system. Essentials does not include Google Drawings, My Maps or Jamboard.

Who is Essentials for?

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Scheduling Vendor x.ai Reports That Google Meet is #2

Google Meet SchedulingThe AI-driven meeting scheduling vendor x.ai reported in a March 18, 2020 blog post that Google Meet is being used in 24.83% of all video conference meetings scheduled using their app.

Zoom is being used in 69.13% of meetings. That means all other online meeting platforms among x.ai’s customers account for only 6.04%.

Keep in mind that Zoom meetings can be hosted by anyone, regardless of what office suite or email client they’re using. Google Meet is specific to Google Workspace.

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Software Tools For a Distributed Workforce

Updated: May 22, 2020

Globally Distributed Workforce

Long before current events changed where and how many of us work, Matt Matt Mullenweg, cofounder of WordPress had developed a 100% distributed workforce at his company Automattic.

Automattic is “distributed first.” The idea of a geographically disperse workforce was a foundational one. Nearly 800 employees work in 67 different countries.

In the following video, Matt provides a number of tips for building what he calls “a distributed capability.” These include:

  • Document everything
  • Always leave a trail (so others can pick up where you left off)
  • Move communications online
  • Find the right [software] tools
  • Create productive face to face time
  • Help people create their own working space

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How To Remove Duplicates In Google Sheets

Duplicates

There are a number of cases in which you may want to remove duplicates from a list of records using Google Sheets. For example, you may want to remove duplicate records before importing a list of leads from a spreadsheet into a CRM system such … [Read more…]

Pixelbook Go: The Ideal Travel Companion

Google released Pixelbook Go in October 2019. Go is marketed as a consumer laptop. But since this is a business-oriented site, we’ll take a corporate angle on this new Google offering. If you’re not familiar with Chromebook’s Chrome OS, it’s a lightweight operating system that … [Read more…]

What is Google Workspace?

What is Google Workspace?Most people are aware of consumer Gmail. If you don’t personally use Gmail, you likely receive email from friends and family with gmail.com addresses.

Many people don’t realize that Gmail is also available to organizations.

Gmail is just one of the components of Google Workspace. Other components include Calendar, Drive, Docs, Sheets, Slides and Sites.

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How to Block (And Unblock) Emails on Gmail

Stop Unwanted Emails in GmailWe all get annoying emails in consumer Gmail and business Gmail that aren’t necessarily spam.

Let’s look at some of these types of incoming emails and why you might want to block them instead of reporting them as spam. Then we’ll look at how to block and unblock emails.

The emails in question are sometimes personalized. They often come directly from an individual email account (as opposed to from an email server).

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Gmail Templates: How to Create Them Using Canned Responses

Create Gmail TemplatesBoth consumer Gmail and business Gmail users often have a need to create Gmail templates.

Fortunately, Google Labs developed an easy (and free) way to create Gmail templates. This app is called Canned Responses. As its name implies, the intent of the app was for responding to inbound emails. However, the majority use case may well be for new outbound emails.

Access to Canned Responses is available to Google Workspace users by default, but user access can be disabled by a Google Workspace administrator in the admin console.

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Bitcoin vs Gold in Google Sheets

Bitcoin vs Gold

Updated: January 16, 2021 Google Sheets, available as part of both consumer Gmail and organization-wide Google Workspace, allows users to easily create trend charts based on any source that can be connected to a Google Sheet. The GOOGLEFINANCE function for Bitcoin was not working for … [Read more…]

Login to Gmail as Different Users in the Same Browser

Many people have multiple Gmail logins.

An example is someone who has a personal Gmail account and one or more business Gmail (Google Workspace) accounts.

In fact, independent contractors such as marketers can have many business Gmail accounts—one for each of their customers.

The good news is that an individual can login to Gmail as different users within the same browser.

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Sharing Google Docs Outside of an Organization: A Major Barrier Removed

Google Docs SharingOne of the key advantages that Google Docs has over the competition is that a document (or spreadsheet or presentation, etc.) can be shared for editing or commenting with any Google Workspace or consumer Gmail user outside of one’s own organization.

But what if a Google Workspace user needs to share a document with someone outside their organization who does not have a Gmail account?

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7 Useful Apps That Are Included With Google Workspace

Google Workspace Bonus Applications

The core applications of office productivity suites such as Google Workspace are: email, documents, spreadsheets and presentations. These are the basic software tools most people use at work.

In addition to these core applications, there are a number of Google Workspace extras that are included in the monthly per user price. Not everyone is aware of these bonus applications.

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