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15 Reasons to Move Your Business From Free Gmail to Google Workspace

Updated: December 21, 2020

Let’s say you’ve been using free Gmail accounts for your business communications. Your email addresses may resemble one or more of these:

Your employees may even be using assorted Yahoo Mail and cable company email addresses for business purposes.

However, your business is growing and you want to start to use more professional-looking email addresses such as:

Consider this:
Potential customers are more likely to do business with a company that uses professional email addresses than one that uses consumer freemail addresses.

Did you know that you can easily get business email addresses like the ones above, but continue to have the exact same Gmail user experience that you and your staff have become accustomed to?

That’s where Google Workspace (formerly G Suite) comes in.

The email offering within Google Workspace is simply a business version of Gmail. No training is needed for current Gmail users.

You may or may not be fully aware of the extent of your free Gmail account functionality — but your Gmail account includes Meet, Calendar, Drive, Docs, Sheets, Slides, Forms, Drawings, My Maps, and Sites.

Google Workspace has collaborative business versions of all of these apps and a lot more.

Google Workspace does come at a cost: $6 per user per month for the Basic version. But not only is this a nominal number — it might be one of the easier costs you’ve had to justify.

If you already own a domain such as for your website address — that you got from a provider such as GoDaddy, Network Solutions, or — there’s a straightforward, one-time setup needed to use the same domain for your Google Workspace email addresses.

If you don’t own a domain, you can buy one from Google Domains after you sign up for a free trial of Google Workspace.

Boost your business’s productivity with Google Workspace. 14 days free.

Additional Google Workspace Benefits

Here are fifteen additional reasons to consider a move to Google Workspace.

1. Email Account Ownership

Your company owns all employee email accounts. Your employees don’t own them. What if someone were to leave your company to work for a competitor or to start a competing company, but they personally own the email address that your customers use to contact them?

Within Google Workspace administration, if someone leaves the company, you can immediately change that person’s password and forward any emails sent to their address to someone else. You can also access all of that person’s email history.

You can also keep control of access to other Google accounts, especially the ones that marketers use.

2. File Ownership

With Google Workspace, all Google Docs, Slides, and Sheets created by employees are owned by the company.

Keep in mind that Google Drive is a cloud backup alternative to services such as Dropbox. You could create a company policy that requires employees to back up their local PC or Mac files to the company’s Google Drive.

If, for example, you decided to terminate an employee, you would have full access to all that person’s business files.

3. Document Sharing

It’s easier to share documents with your team when you’re all on the same Google Workspace account. For example, if you wanted to give all employees view-only access to a Google Doc, that can be accomplished with just a few clicks.

4. Group Email Addresses

Above, we referenced the example email address You can easily route emails sent to that type of address to multiple people or to a customer service system such as Zendesk, Freshdesk or Salesforce.

There’s no additional cost for creating group email addresses. Also, you can add as many as you want.

5. Multiple Email Aliases

Email Aliases: All Roads Lead to Rome

For any Google Workspace user, multiple email aliases can be created. Here are examples:

With email aliases, “All roads lead to Rome.” It might be easier to verbally tell someone that your email address is, even though your business card reads the more formal

There can even be multiple domains associated with each user’s email account.

If you decide to rebrand your company to “Amazing Solar” and you get the domain, you can tack this domain onto your Google Workspace account as a domain alias. You can swap the new domain with the old domain and make the new domain your primary domain.

The same “all roads lead to Rome” principle applies. Whether an email is sent to or to, it will go to the same inbox.

6. Ability to Use Outlook as an Email Client

For employees who insist on using Outlook, Google provides Google Workspace Sync for Microsoft Outlook.

7. 15x The Daily Quota For Number of Daily Email Recipients

Consumer Gmail allows for a maximum of 100 email recipients per day. Google Workspace allows for 1,500.

If you want to do an email merge via Gmail natively from Gmail (to your customers, for example) you can reach a lot more people en masse from your native email client.

Why is sending these emails from Gmail important?

Because email sent natively from Gmail is more likely to end up in a recipient’s Primary tab than an email from a third party server (such as MailChimp).

8. More File Storage

The default storage for free Gmail accounts is 15GB. For Google Workspace Basic, it’s 30GB per user.

There are a number of options for increasing storage beyond 30GB per user.

Google Workspace Business includes Shared drives, which gives a business a lot more administrative control over file sharing.

9. Ability to Make 2-Step Verification Required

Google Apps for Work 2-Step Verification

Gmail and Google Workspace both have an important layer of security called 2-Step Verification (2SV).

If you log into Gmail or Google Workspace from an unknown computer, you can be texted a verification code. You can verify through the mobile Gmail app, which is even more secure.

For the times you are out of range on your mobile phone, you can carry a set of backup codes in your wallet so that you can securely access your Google Workspace account.

With free Gmail, each person can decide whether or not to enable 2SV. With Google Workspace, an administrator can make the use of 2SV required for all users.

10. CRM Integration

At some point, you may decide to invest in a CRM system to better track leads, prospects, customers, jobs, and more.

Gmail, Google Calendar, Google Contacts, Google Sheets, and Google Drive can all be integrated with Salesforce. A number of other CRM systems integrate with Gmail.

11. Single Sign-On To Other Business Applications

Users can be set up to use their Google Workspace credentials to sign in to cloud business applications such as DocuSign, Marketo, Salesforce, and Slack—without having to re-enter their usernames and passwords for these applications.

12. A Company Branded User Interface

Your company’s logo can be prominently displayed at the top right of the screen within all of Google Workspace.

13. An Included Online Meeting App

Google Meet is an online meeting experience that is included with Google Workspace at no extra charge.

Premium features include meetings with up to 250 participants per call and the ability to record meetings to Google Drive.

14. An Integrated Business Phone System Option

If you have been thinking about a new or upgraded telephone system for your business, there is now a paid cloud phone system option that is served up natively from within Google Workspace and that integrates with Google Workspace.

15. Support

With Google Workspace, there is 24/7 phone, email, and chat customer support. There is no support for free Gmail.

There are a number of other benefits to using Google Workspace, but some of them get a little more technical.

Keep in mind that you can easily forward your personal Gmail account to your business account. That way, whether people send emails to your “old” account or to your “new” business account, all emails will end up in your Google Workspace inbox.

If you want to migrate the email from a Gmail account to a Google Workspace account, Google provides a service for this.

Frequently Asked Questions

✓ How much does Google Workspace cost?

Google Workspace is $6 per user per month for Business Starter, $12 per user per month for Business Standard, and $18 for Business Google sales needs to be contacted for a quote on the Enterprise edition.

✓ Is there a trial version of Google Workspace

Yes — Google Workspace can be tried for free for 14 days and up to ten users.

✓ Is an annual contract required for Google Workspace?

An annual contract is not required — but if you choose to go with an annual contract, you will effectively get two free months each year. If you do not choose an annual contract, there is no discount. However, you can remove a user at any time without having to pay for that user’s license beyond the month in which you remove them.

✓ Is Google Workspace better than Microsoft’s Office 365?

Beauty is in the eyes of the beholder. Since Google Workspace was born in the cloud, it’s often selected by organizations that have a strong commitment to the cloud. If a majority of your employees are familiar with Gmail and like to use it, this can make Google Workspace the office suite of choice.

✓ Can Microsoft Office documents be opened in Google Workspace?

For the most part, Microsoft Office documents can be opened, edited, and saved in Google Workspace. There are exceptions. Microsoft Word documents that have Word-specific formatting may not render properly in Google Docs. Microsoft Excel spreadsheets with complex macros may not open at all.

✓ Does Google Workspace have an online meeting App?

Google Workspace includes an online meeting app called Google Meet. Any Google Workspace user can initiate a meeting and then share the link with anyone within or outside their organization. Meet includes a dial-in number if needed by any meeting participants.

✓ Is Google Workspace available for personal use?

Yes. Let’s say you own a domain that is your last name — or your first name plus your last name. Google Workspace lets you use Gmail with an email address such as instead of

There is also an offering called Google Workspace Individual that works with your email address.

✓ What’s the difference between Google Workspace (Business & Enterprise) and Google Workspace Essentials?

Google Workspace Essentials is designed to coexist with current email and calendaring software, including Microsoft Office 365. Essentials includes Google Meet, Google Drive for secure cloud storage, and Google Docs, Sheets, and Slides for content creation and collaboration. Essentials only requires an email address — this does not have to be a Gmail address.

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101 thoughts on “15 Reasons to Move Your Business From Free Gmail to Google Workspace”

  1. i have a 1 gmail(without domain) account which is sufficient for my business ,
    1. the problem is we r 2 brothers and both need access to the same account ….will g suite be helpful for us….
    2. my personal email gets mixed wit my office email which r hardly to 50 a month.
    is G suite more beneficial.
    3. i already use the free version of google sheets and docs after subscribing for G suite is it more beneficial.
    the best thing i like is about the domain name but domain name if taken with G suite is more beneficial or take n from GO Daddy

  2. I am the only person in my business and have been using free gmail with paid extra storage for years now, integrated to my CRM system (Agile CRM).
    Last week I changed my password to my business email accounts (as I have many times before) and gmail refuses to pull the emails in (correct password, settings etc.). I can access it through a separate android app and the CRM…
    Am I just being cynical or has google decided to force me into the business option even though I don’t need it?
    It is incredibly frustrating to have an issue such as this pop up out of the blue.

  3. I currently have a gmail account that is accessed by everyone in our company. We have a different system for email so we primarily use it to have shared documents everyone can see/use, a calendar everyone can access and edit, as well a way to back up certain files. Is there any reason to upgrade to a G Suite Business account if we don’t really have a use for the email function? And obviously we are fine sharing an account as we don’t want to pay the $5/month/user

  4. Hello, I have a small consultancy 1 – 2 people and a domain. I also work for other companies who ask that I use their email addresses – so i need to manage several (at the moment 6) different ‘client’ email addresses. Is this possible in GSuite? I note in GMail that there seems to be a limit to the number of email addresses I can check mail from. Is there a limit in GSuite? Finally can I send calendar invites using the different client email addresses in GSuite?

    • You can set up “Send mail as accounts” in G Suite as you can in Gmail, but I cannot tell if there’s a limit from the G Suite help pages. You would need to test in a trial account.

      I do not see a way to associate a calendar or a calendar invite with an outside email address for the purposes of sending invites. Here’s a thread on the topic.

  5. We have had a Gmail account for our business for several years with each user having an email address of: theirname@ourcompany .com. They now have google drive with 30 gb storage. We have not been paying for this. I signed up for a free trial of G Suite Basic and see no advantage. Can I cancel the free trial of G Suite Basic and not lose our free account(s) we have had all these years.

    Second question. If we have several emails like,, etc., do we have to pay for a user, even though they are only used for incoming sales inquiries and no other services are used with them?

  6. I have one-man-business and I use free Gmail with own domain. Namecheap redirect all emails to Gmail address and Gmail can send as my own address/domain. I was wonder if I need G Suite for something, but these 12 reasons do not apply to me. My only downside is that Windows 10 mail client does not support Gmail with own domain.

  7. I have a domain with several emails: If I switch to g-suite for my company but do not wish to pay for others who also have emails on this domain, what happens to their emails … will they still receive them with their current systems?

  8. My business sends information to potential clients upon their request, but my emails go into their spam folders often, potentially losing clients. I use regular gmail.
    Will this change using G Suite or will my emails continue to go to spam?

  9. I have tried several times to migrate my email now, after waiting more than a day the first go round. Every time it fails. I get an error code 17009 every time. Am I doing something wrong on my end?

  10. Is there a way to import all of my contacts over from my old free gmail to my g suite business? Something easier than having to individually retype them all in?

    • Yes – go into Contacts in your Gmail account. Click the More button and then select “Google CSV format (for importing into a Google account)”. Save the file locally. In your G Suite account, go to Contacts and select the Import option under More. Choose the file you exported from Gmail.

  11. Hello, I’d like to migrate to G Suite but only for myself (not company).
    Should I create 1 admin account and use it also as primary, or create 2 separate ones?

    • Not per se, but you can easily “layer” your current Gmail calendar onto a new G Suite calendar view. You would simply share the Gmail calendar with the G Suite calendar.

  12. Hi there,

    I am currently trying to help out a friend who uses a gmail account for his small business. The company who originally designed his first website set up his emails for him and gave him an email address of, instead of the usual Firstly, does this mean he has a g-suite account if this action was possible?

    Secondly, he wants to have numerous email addresses for his employees, eg:, etc, where the employees each have their own login and inbox, but he would also want copies of the emails going to his main inbox to keep track.

    If he has a regular gmail account, is this possible to set up or will he need to upgrade to g-suite?


  13. I currently have my email and website domain with crazy domains. If I sign up to G suite, do I still have to pay for that email domain through crazy domains on top of the G suite business package, or does it become ‘opted out’ from crazy domains?

  14. If I make the move from free Gmail services to G Suite for business, will all of my emails transfer over automatically? I have probably several hundred emails that I cannot risk losing. Thank you for your time!

  15. I am doing a test drive with the 14 day free trial. In the device management section of the admin console, you can add devices. It only suggests adding company owned Android devices. This leads me to believe G Suite does not currently support Apple products? If not, will this be a feature coming in the near future possibly?

    • iOS device management is new. Google has two release tracks – the default is ‘Scheduled Release’. Under Company Profile > New User Features select Rapid Release. That may make the iOS option appear sooner.

  16. I’m looking at Slack but come across G Suite. How does G Suite work if I have a paid account and will be collaborating with persons that do not sign up for the paid version. Do collaborators have any connection to me if they do not have a paid version of G Suite?

  17. I am a small business owner, with five employees in the office. Two of those being administrators. We are planning to add more in the very near future. I am currently using free Gmail services. I have been looking into upgrading to G Suite Business. My concern is, what if I make the move and then find out it isn’t the right fit? Can I easily transition back to the free Gmail? Will there be any risk of losing any of my data? Also, if by chance we were to reduce the amount of employees, is it easy to eliminate the charge for that/ those individual(s)? Thanks so much in advance for the help!

    • It would be a much easier transition from free Gmail to G Suite. You don’t even necessarily have to migrate your email from Gmail to G Suite. Your users could forward their Gmail addresses to their G Suite accounts and then work out of two browser tabs – one for “new” G Suite and one for “old” Gmail (as reference).

      This won’t work in the opposite direction, as you will no longer have access to G Suite email if you stop the subscription. Then, you will have to go through a more complex process of exporting email from G Suite and importing it into Gmail.

      The other thing to consider is all the Google Docs, Spreadsheets, etc. that end up getting created within G Suite. It would take some work to migrate those to Gmail accounts.

      It’s easy to stop paying for an individual G Suite user. All of their Google Docs will end up in an admin’s folder. However, to retain the email, you will need to export to an email client

      • I’m having trouble with my gmail sending to my gsuite. Does your answer here mean my gmail won’t directly go, that I will have to work out of two browsers forever?

        • In Gmail, click the gear icon, select Settings, select the Forwarding and POP/IMAP tab and then “forward a copy of incoming email” to your G Suite email address. You will need to click a one time verification link on the G Suite side to activate the forwarding. No need to keep the Gmail tab open once this is set.

  18. Hi I currently use the mac mail app on my desktop to manage several email accounts:


    It’s great because everything is seperated, it’s NOT one big list of everything being forwarded to one master account.

    I understand that I can use a single g-suite/mail account and continue to use these email accounts by means of Email Aliases and Domain Aliases.


    Q1) Can I seperate the businesses and various emails in gmail OR will everything be dumped/forwarded into one INBOX?

    Q2) When replying or sending an email, will each of the address/domain Aliases be used. Or will sending/replying all appear to come from one master email?


    • Hi John,

      Q1 – You can use filters to route incoming emails sent to each address to its own label (folder).
      Q2 – In Setup, you can create four (or more) “send mail as accounts” and then select the “Reply from the same address the message was sent to” radio button.

  19. Do you know if you can send SMS appointment reminders to clients through Google Calendar when you upgrade to G-Suite?

  20. It seems very useful to upgrade to Gsuite for a small company with more than one person. Since they keep the ownership; but for a one person company what advantage is to switch. I have a domain with my own email and forward my emails to my gmail. Also have the drive and apps.
    Please let me know your opinion.

  21. What do you recommend for a construction company with 4 offices (different states), average 50-70 employees, that already uses outlook, but wants to improve the communication within the company ie conference calls, screen sharing, chats – I was looking into Hangouts and how much stuff it offers.
    Let’s say I want to use Google Suites-
    how much would is cost to have users x’s 50-70 employees?
    do i need a 3rd party for conference/voice calls/screen sharing?
    and does the main user (admin) limit use of certain apps and customize their share folders to certain departments vs the whole company?
    will g suite be ideally a cost saver and headache free with switching over to g -suite from the typical office program?

    • Sam,

      Let’s say I want to use Google Suites – how much would is cost to have users x’s 50-70 employees?

      – It would be $5 per user per month for G Suite Basic. G Suite Business is $10 per user per month. You can’t mix and match licenses within a domain.

      do i need a 3rd party for conference/voice calls/screen sharing?

      – To allow dial in calls to Hangouts Meet video meetings, you’d need Google Enterprise, which is $25 per user per month. If only a percentage of your users need to create meetings that allow for dial-in access, you could blend some GoToMeeting licenses with a less expensive G Suite license. Here’s a post about the two.

      and does the main user (admin) limit use of certain apps and customize their share folders to certain departments vs the whole company?

      – You can determine which apps users have access to on a per user basis. With Business and Enterprise, an admin can create shared folders and decide who has access.

      will g suite be ideally a cost saver and headache free with switching over to g -suite from the typical office program?

      – The way G Suite is designed minimizes administrative headaches. G Suite also has a level of collaboration that is considered by many to be better than competitive offerings.

      If you do sign up for G Suite, please use this link. Thanks.

  22. Hi,
    My question is what advantages we would get from upgrading to G Suite from free gmail?

    I run a preschool. We are 10 teachers working in 3 teams, plus me as head of school. At the moment each team has a a free gmail address and I have one. We use Google Drive for all our documents and sharing. The teachers don’t have personal work email accounts, but each team share a laptop and two iPads, so the team is logged in to all 3 devices.

    We are missing a shared calendar at the moment, but I think that can be arranged with our current setup.

    • One advantage would be school ownership of email and files. Currently, if a teach was to leave, you would need their personal Gmail password to get access to their email history and any Google Drive files that they had not shared.

  23. Hi everyone,

    I work in a small company with about 30 employees. We have a domain that’s integrated with our online service, and everyone in our staff has a email. We all use a free google account and have the as secondary emails through gmail.

    One of our employees is frustrated that he can’t accept and send Google calendar invites with his email. I know he can accept forwarded calendar invites, but he doesn’t want the auto-response from his gmail, and he wants to be able to send invites with the address as well.

    I think gsuite would be a good solution. However, I don’t want to migrate our entire staff to gsuite. So my question is, can this one employee use gsuite with our domain, and the rest of the team stay on the free version? Will be affected in any way by setting up that one email address for him? We use for much more than a website and email. We have an online service as well.

    Thanks very much!

  24. Hi, so we have our own domain and already have 10 email adresses there. What will happend if we want 3 of these emails to become G-suite? Will the other email adresses breaks coz we change MX records of domain and such or can you have a mix of own email from current webhost and Gsuite email?

  25. Hi, Staff Writer. I found this website after googling about needing gmail customer support, which appears to be non-existent if you have free email. There is a gmail address that sounds very similar to my yahoo email address. I think I may have set it up when I was buying a smartphone and then forgot the password… and then was convinced by Verizon staff to “just choose another email address.” I think I have a couple of old email addresses like that. Anyway, I can’t get into that gmail account, even through the account recovery function. Evidently, friends and associates have been sending information to that account, and it’s not bouncing. I’m concerned about identify theft.

    So, my question is… if I pay for the gsuite service (for just me) will I be able to get customer service to look into that old gmail account to see if it’s active and if someone else is using it?

    I’m thinking about getting a gsuite business account anyway for a small business (just me) I plan to set up this year. The main reason would be to have customer support, because it is very disconcerting to not be able to get help from a real person when I’m having a problem that could affect my business! I’m not in a big hurry to set that up if I can’t get help now with the old gmail issue. Know what I mean?

  26. My eyes are red and dried out from reading every Google privacy policy, terms of service, and security policy that I can find, yet I can’t find one clear, unequivocal statement that Google will never keep data from its own scan my business email. I do not want anyone scanning my business email content the way Google does to its free gmail users!

    I noticed that Google cannily says that they won’t show me ads in my g suite app windows, but that doesn’t say that they won’t build an “interest profile” on me or my employees, which can then be sold for advertising on non-g suite sites.

    Does Google have any clear statement anywhere about keeping or using data from scans of our email, or documents, or events, etc?

    • Ben – I’ve been a G Suite / Google Apps user since almost Day 1 and have yet to see any evidence of retargeting based on business email communications. Then again, the only things certain in life are death and taxes.

  27. Hi, great post, just one question:

    Currently we have 5 email company based email addresses, but each incoming email is forwarded to a free gmail account where all emails are processed.

    This was not the original intention, but it has worked out this way.

    I want to move to G Suite, primarily for Google Docs sharing. As I understand it I can setup a collaborative inbox in Google groups and have copies of all emails, within the G Suite, go there.

    Here’s my question, can emails coming to our original free Gmail account also be forwarded to a Collaborative inbox as well?

    Thanks for your time in this matter.

  28. Thanks for this post. I do have one question however: If I’ve purchased G-Suite through a reseller (and paying a significant amount more) Can I purchase G-Suite separately and integrate it into my domain?

    • As far as I know, you would need to move your domain to the new G Suite account — but you might want to check with Google support on this one.

  29. Berto – you could segment the inbound emails into different labels (folders), but as far as I know, the reply would come from the primary email address for the account.

  30. Hello, first of all many thanks for the great article!

    My question here is in relation of how aliases work.

    My wife an I, we run a small distribution business. We do not have any employee but have many different email accounts for the benefit of separating each section of the company: our personal emails, administration (for tax and invoices), general info email…etc All in all we count fo around 10 different email accounts.

    So for example, we currently we have 3 different email addresses, one for each type of order that we get: (for web orders) ( for orders from retailers) ( amazon orders)

    So my question is if I would create an user lets say and then set up aliases for the other type of orders, is there a way to automatically have the emails that are sent to the aliases placed on a different inbox/folder so we can easily identify what type of order it is?

    Moreover, can we answer emails using the aliases? This is if we receive an emial to can we reply using that alias or it will always be from the main user account? In this case

    We think that we would much benefit from switching to GSuite but we need to find a workaround on how to handle so manu different email addresses so we do not end up paying 50€ per just for email since we do not need all the additional services such us drive, docs… etc for each email account.

    Many thanks!!!!

  31. I just saw a link about Team Drive. Is that more like a general file system, and could this replace our local Networked Drive Storage? Looks like you have to move to G Suite for business, which gives you unlimited storage. Can we mix and match people in our organization as to have G suite basic and those who have G suite business?

  32. Signmaker – In G Suite Basic, Google Drive has a peer-to-peer type design.

    As such, to create a central place for file storage, one user should create a folder and set the sharing to “On – anyone at [your company name] can find and access”. All users can then be instructed to go to “Shared With Me” in Google Drive, right click on the folder and select “Add to My Drive”. Then, that folder will appear in each user’s My Drive. Each user can color code and/or star the folder to make it stand out in their Drive.

    A sub-folder structure can be built out under that shared folder.

    A recommendation is to begin the name of the top level folder and all sub-folders with your company name. This makes it easy to search for a specific folder rather than having to navigate down several levels. For example, a user can search using the string “type:folder [your company name] templates” to go directly to the company templates folder.

  33. Ok we are migrating from O365 using the migration tool. I’m very impressed that it is bringing over all the folders that we love about outlook. It looks like it is labeling all the emails. It is however taking forever. 🙁

    My question is… We have 8 people migrating over. I know each person has there own access to all the google apps but what about drive? Is there one central place for file storage rather than having each person store some of the company wide documents?

    My biggest frustration so far is that the documentation for using all the google G suite products is all over the place. Can you please provide a link to the help file on a centralized google drive, if such a thing exists. Thank you

  34. Noel – I’m glad you found this post helpful.

    G Suite seems to work best if everyone commits to working with the web apps to the greatest extent possible. Using an iPhone as a personal hotspot is one fallback for internet connectivity problems.

    For those who need the Microsoft desktop components, you could do a one time purchase of Office Home & Business 2016.

  35. Really glad I found this blog! We’re small – 3 people – two PC’s and one Mac, plus 3 iPhones. We’ve been using O365, but have had ongoing problems trying to synchronize Contacts and Calendars between Outlook and the iOS devices.
    So very tempted by the G Suite option. However, we’d lose the MS products and the comfort of having locally based applications – Word, Excel – as well as local email, contact and calendar data in case of web connectivity problems.
    Any way around these concerns?

  36. Dalice – subscribing to G Suite would not affect your existing Gmail account. It would be a new account that you can optionally migrate your Gmail history to. You can also forward incoming mail to your Gmail account to your G Suite account.

  37. I have read the comments and am not clear on one thing. We currently use Gmail for personal & business use. If we were to upgrade to G Suite does this affect only our business email addresses?

  38. Jim – I’d say it’s the real deal. All indications are that Google is “in it to win it” long term for business email and productivity apps. It’s $5 per month for each of you. You’ll also need to pay for a domain, which you can get through Google or elsewhere – $12 per year or so.

  39. My wife and I are starting a small local business that will be producing a very appealing item of food that probably 90% of the world’s population loves.

    We will deliver (mostly via FedEx and Overnight UPS. Next or same day.

    Is this Google G – Suite the real deal or just another money maker for the already unrealistically wealthy Google.

    How much is the darn thing going to cost?

  40. Laura – it would be a new account, but you could migrate your Gmail history to that account. You could also forward emails sent to your Gmail account to the new G Suite account.

  41. Michael – I do not know if this would conform to HIPAA requirements, but here’s a possible approach:

    1. Check to see if a new patient’s email service supports TLS encryption by starting to send them an email:

    2. If you see the lock icon, add their domain or email address in the compliance section of the Admin Console in G Suite:

    The result will be:

    Outgoing mail – Mail won’t be delivered and will bounce. You’ll get a non-delivery report (NDR). Only one send attempt is made (no retries).

    Incoming mail – Mail is rejected without any notification to you, although the sender will receive an NDR.

  42. Our group of 7 (6 mental health therapists and a biller) are considering HIPAA-compliant email solutions, including G-Suites. It appears that we would be paying 7x$5 = 45/month for this service – not unreasonable. My key question is, I gather that this makes our emails to our patients encrypted, but what about their emails to us? Are those encrypted/HIPAA-protected with this system?

  43. I currently use free gmail as a shared account with my business partner. If we switch to G-Suite, can we still access this same account, or transfer the information there into a new shared email account?

  44. Mike – it is technically possible, using Groups, to set up a free domain address for each of the remaining 9 and then forward their domain addresses to their legacy email addresses.

    However, their replies will come from their Hotmail, Gmail, etc. addresses. Also, they will not have access to any of the other benefits of G Suite, such as Docs, Sheets, Slides, Google Drive, etc.

  45. I am thinking about switching to G-suite but we now have 12 email addresses, but only for 3 of these reliable delivery is essential. I am wondering whether I can just use 3 email addresses with G-suite and for remaining 9 addresses just setup email forwarders (are these free with G-suite?) that will redirect messages to people’s personal accounts on other domains (e.g. Hotmail, Gmails, etc.)?

  46. Our company uses both Windows and Mac computers, as well as Outlook for Windows, Outlook for Mac and iCal. I am trying to find a calendaring system that’ll work for all these systems. I’ve been trying to use Google Calendar for it but it’s not been very successful. Would G Suite make any difference?

    • Deborah – the best results from Calendar sharing would be if all users were to use the online Google Calendar. When synching multiple desktop calendars, there can be issues. G Suite will not be different in this regard from consumer Google Calendar.

  47. As a single user what would you recommend for me to have multiple addresses :-
    to add multiple addresses as aliases for my email account or as group addresses which I can forward to my email address.


  48. Liz – you can forward mail from your personal Gmail accounts to your G Suite email account. Your replies to these will appear to recipients to be “from” your personal account(s).

    Your website is separate from your G Suite account. However, if Google is also your domain registrar, you’d want to keep that service active so that your website continues to be accessible.

  49. Are my personal gmail accounts separate from g suite unless I take steps to include them? I set up gsuite recently as part of setting up a new website, but I’m not convinced it’s anything other than timewasting, as it’s proving impossible to access except via my personal email. I want to discontinue my g suite account without affecting anything else, but I can’t work out from their support articles whether this is possible

  50. Yes. You can either add these as aliases for your email account or as group addresses which you can forward to your email address. No extra fee for either method beyond the one email account.

  51. Can I as a single user have multiple addresses (aliases) for the same domain and for the price of one user.

    For example :-

  52. So if two or three people in the company want a company email, id be paying $15.00 a month for emails?

  53. It’s really per person per month.

    A person’s email account can have multiple addresses (aliases), but there’s no extra charge beyond the single person pricing.

    Also, email addresses like can be created with Groups, but there’s no cost for these addresses either.

  54. Tim,

    You can migrate your existing email history from any webmail host into G Suite.

    You can also migrate from Outlook.

    You can’t downgrade from G Suite to consumer Gmail per se, but you could export your G Suite email history and import it into consumer Gmail accounts. You might need to work with someone or use a third party tool like Transend to accomplish this.

    You can export email and other G Suite data to your local hard drive –

    Hope this helps.

  55. Can’t seem to find answers to these questions but they’re what’s holding me back from G-Suites because I can’t find a sales support line to answer this.

    My number one concern is whether all of my email history will continue.

    My number 2 concern is whether we will keep email history if we would ever decide to quite Google Business and go back to personal accounts.

    Can you downgrade back to personal account? What happens if you do?

    Can we save email history to hard drives?

    This is important for me! Thanks for any information. Sorry for the 20 Questions 🙂

  56. And here’s a BIG reason to move from a G Suite account to a Gmail account:
    so Google Home, Google Assistant and Google Now can access your Calendar, email and photos so they are actually useful.

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