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Google Calendar ‘Appointment Schedules’ vs Free Calendly

Calendly is a web-based software application that allows people to easily schedule appointments with app subscribers from a booking page.

Google Calendar is a time-management and scheduling calendar service that is part of Google Workspace.

Google Releases a Competitive Offering to Calendly

Google Calendar’s Calendly-like ‘appointment schedules’ was rolled out to users of Google Workspace customers in late March and early April 2022.

Creating a link to a booking page or to an individual appointment page is available to Business Standard, Business Plus, and Enterprise subscribers. Business Starter accounts do not have access to the functionality.

When you add a new Event to your Google Calendar, you’ll notice that the original ‘Appointment slots’ has been replaced with ‘Appointment schedule.’

Google Calendar Appointment Schedule

The features of the Google Calendar app are similar to the free version of Calendly, but several notable differences exist.

Google Calendar Appointment Schedules: Pros

1. Google Calendar requires fewer clicks than Calendly for the scheduling person.

Google’s booking page shows the monthly and weekly calendar in a single view, which saves a click.

There’s no “Confirm” button on the booking page, which also saves a click.

2. If the person scheduling an appointment uses Google Workspace or Gmail, their first name, last name, and email address are auto-filled.

3. The booking times you have made available to the public are also displayed on your Google Calendar. This means that you can think twice before scheduling an Event on top of a time you have generally reserved (even though scheduling an Event on top of one of your public slots will make that time unavailable).

Since the booking times are on your calendar, you can change them using click-and-drag — just as with standard Calendar events.

If you choose to delete a booking slot for a given day, the system prompts you to delete it for that one day, delete it for the same day for all weeks, or delete the entire Appointment Schedule.

Google Calendar Remove Availability

4. Google supports multiple appointment schedules, whereas the free version of Calendly only supports one meeting type.

5. Google lets you add one or more pre-appointment email reminders. This feature is not available with the free version of Calendly.

Calendly Free Version: Pros

1. Calendly allows for presenting multiple Location options to the scheduling person. It also integrates with online conferencing apps besides Google Meet — Zoom, Webex, Microsoft Teams, and GoToMeeting.

Calendly Location Options

Google’s ‘appointment schedules’ allows for presenting only one option to the scheduling person. The only online meeting option so far is Google Meet.

Google Appointment Schedule Options

2. Calendly lets the person who schedules the meeting invite others — while scheduling. So far, ‘appointment schedules’ is only set up for scheduling one-to-one meetings. Other invitees have to be added on after the fact.

3. Calendly lets you personalize the meeting link – e.g.:

Google’s short URL can’t be personalized. It looks like this:

Neither the free version of Calendly nor Google’s ‘appointment schedules’ honor the time slots taken by secondary calendars — such as when you add your personal Google Calendar to your Google Workspace Calendar.

So, if you have a dentist appointment on your personal Google Calendar, you need to either replicate that on your business Calendar or alter your booking availability.

If you are a Google Workspace user, you can easily set up both scheduling applications and decide which one has better functionality for the way you work.


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