Some small businesses use the free version of Gmail for business communications. Other organizations make the move to G Suite, which includes Gmail for Business.
A business Gmail user is defined as one personalized email address (firstname.lastname@example.org). Group email aliases such as sales@yourcompany and support@yourcompany are included in pricing. These addresses don’t count as additional users.
Gmail for Business Cost – Basic Edition
At a cost of $5 USD per user per month, the entire team gets a professional email address (email@example.com). They also get the complete G Suite, which includes Docs, Spreadsheets, Slides, Drawings and more.
Each user gets 30GB of space in their Google Drive plus Gmail for storing, accesses and sharing files from any device.
Users can collaborate internally and externally using integrated online calendars, online documents with real-time editing, and video conferencing.
Gmail for Business – Business Edition
At $10 USD per user per month, the Business version of G Suite gives each user unlimited space in Google Drive when there are six or more users. For five users or less, there is a 1TB per user limitation.
Business users can set alerts to know when people share, edit or delete files in Google Drive, including when they share files inside or outside your domain.
At an administrative level, all of a team’s emails and on-the-record chats can be managed and retained. Policies can be set for the entire domain, or by organizational unit, date range or specific terms.
Valuable information that a legal team may need can be retrieved.
Enterprise Edition of Gmail for Business
At $25 per user per month, Enterprise Edition is the most costly Gmail for Business option.
The Enterprise Edition has a number of additional security features for Gmail and Google Drive.
For example, Gmail data loss prevention (DLP) allows for scanning an organization’s inbound and outbound email traffic for content, such as credit card or Social Security numbers. When this type of content is detected, a message could be sent to quarantine. It could be rejected or modified.
Enterprise has other sweeteners such as providing dial-in numbers to Hangouts Meet. The lower editions only allow for VoIP connections to meetings.
Keep in mind that the cost of Gmail for Business is the same for all users. The different editions can’t be mixed and matched within a domain.
No-Cost Gmail for Business
Nonprofit organizations, schools and government agencies may be able to qualify for one of Google’s special editions, which provides organizational Gmail at no cost.