What is G Suite and Should I Consider It For My Business?

What is G Suite?Most people are aware of consumer Gmail. If you don’t personally use Gmail, you likely receive email from friends and family with gmail.com addresses.

What many people don’t realize is that Gmail is also available to organizations.

Gmail is just one of the components of G Suite. Other components include Calendar, Drive, Docs, Sheets, Slides and Sites.

When G Suite is used by a company, a yourname@yourbusiness.com type address is associated with with a business Gmail account. Even though a business domain is used—rather than the gmail.com domain—the email interface has the same look and feel as a consumer Gmail account (minus the sponsored emails).

Business users can access their business Gmail account using the familiar Gmail interface. Long time Outlook users can connect their Outlook desktop client to their business Gmail account.

Employees can collaborate on spreadsheets, presentations and documents. Any of these can be edited by two or more users at the same time. Files no longer need to be emailed around for edits.

Google Drive provides shared cloud file storage with the ability for users to selectively share files with other users. And of course, there are Google Play and iOS apps available for all of the above.

G Suite Security

Using G Suite as an organization’s “email server” is, in many cases, more secure than using an email server that resides on a corporate network.

Google business accounts have an option for requiring 2-step verification (2SV) by all users. With 2SV, a business email account cannot be accessed from an unfamiliar machine or device until a six digit code that is texted to the account owner’s mobile phone is entered at the time of login. A hardware security key, is a strongest form of 2SV.

When a company’s entire employee email database resides in a file on a corporate server, it’s vulnerable to hackers who are able penetrate the company’s perimeter security. On the other hand, Google customer email data is scattered in small pieces across Google’s global data centers.

On the topic of perimeter security, Google has legions of skilled engineers who are dedicated to fending off intrusions. Corporations are not in a position to dedicate a large number of resources to the same tasks. They are instead dependent on the reliability of security hardware and software solutions, supplemented by internal monitoring efforts.

Businesses That Adopt G Suite

According to Google, over five million businesses are currently using G Suite.

Many new businesses adopt G Suite. Often, the company founders grew up with consumer Gmail. They may have used G Suite for Education while in college.

When a small businesses moves off of ISP (internet service provider) email, G Suite is often selected. An increasing number of enterprises have been adopting G Suite.

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Frequently Asked Questions
How much does G Suite cost?

G Suite is $6 per user per month for Basic, $12 per user per month for Business and $25 per user per month for Enterprise.

What is the best alternative to g suite?

No—but if you choose to go with an annual contract, you will effectively get two free months each year. If do not choose an annual contract, you pay for all 12 months. However, you can remove a user at any time without having to pay for that user’s license beyond the month in which you remove them.

Is G Suite better than Microsoft Office 365?

Beauty is in the eyes of the beholder. Since G Suite was born in the cloud, it’s often selected by organizations that have a strong commitment to the cloud. If a majority of your employees are familiar with Gmail and like to use it, this can make G Suite the office suite of choice.

Can Microsoft Office documents be opened in G Suite?

For the most part, Microsoft Office documents can be opened, edited and saved in G Suite. There are exceptions. Microsoft Word documents that have Word-specific formatting may not render properly in Google Docs. Microsoft Excel spreadsheets with complex macros may not open at all.

Does G Suite have an online meeting App?

G Suite includes an online meeting app called Hangouts Meet. Any G Suite user can initiate a meeting and then share the link with anyone within or outside their organization. Hangouts Meet includes a dial-in number if needed by any meeting participants.

Is G Suite available for personal use?

Yes. Let’s say you own a domain that is your last name—or your first name plus your last name. G Suite lets you use Gmail with an email address such as yourfirstname@yourlastname.com instead of yourfirstname@gmail.com

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