Google Workspace for Enterprises: The Shift is Underway

Google Workspace for EnterprisesThe adoption of Google Workspace began with small to mid-sized businesses. However, the shift to Google Workspace for enterprises is ostensibly underway.

At the March 2017 Google Cloud Next Conference, both Colgate and Verizon talked about their move to Google Workspace.

Colgate-Palmolive has moved 28,000 users to Google Workspace from IBM’s legacy Notes and Domino systems. Verizon is planning to move 150,000 users to Google Workspace.

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How Google Workspace Gives Each User Unlimited Email Addresses

There are two ways in which a Google Workspace (formerly G Suite) user can have an unlimited number of inbound email addresses associated with their Google Workspace account. We’ll refer to these ways as “dimensions”, as they can be used in combination.

Google Workspace Email Aliases

The first dimension of unlimited email addresses are email aliases. Aliases are assigned to a user account by a Google Workspace admin. An admin can assign multiple values to what is technically called the Local-part of the email address, or the part before the @ sign.

In the following example, you will see that Lou’s default email address is lou@yourcrmdemo.com. Lou must use this address to login to her email account.

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How to Add Users to Google Workspace

Updated: April 25, 2019

Add Users to Google WorkspaceThere are more similarities between free, consumer Gmail and Google Workspace than there are differences. In fact, Google Workspace can be viewed as a multi-user version of consumer Gmail.

When a single user platform becomes multi-user, an administrative level is needed for tasks such as adding and deleting users, creating groups, assigning apps and managing security.

Fortunately, adding users to Google Workspace is a straightforward process for an admin. The creator of a Google Workspace account is a super administrator by default. One or more admin roles can optionally be assigned to any user. One of the admin roles is called User Management Admin. This role allows a user to create, delete and update individual users (other than admin users).

Only a super administrator, however, can bulk upload new users.

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G Suite: Gmail & Calendar iOS Updates

Gmail Google Workspace iOSWhile Google has its own mobile phone and tablet operating system, the company needs to remain mindful of the fact that millions of consumer and business Gmail customers are iPhone and iPad users.

In fact, over the last 30 days, 63% of the mobile & tablet visitors to this website, as reported by Google Analytics, are iPhone or iPad users.

For years, Google has offered iOS apps for Gmail, Calendar, Drive, Docs, Sheets, Slides and more. However, until recently, the Gmail app had not been updated since December 4, 2012.

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Google Workspace: Editing Microsoft Office Files

Edit Microsoft Office Files in Google AppsOne of the things that has prevented some organizations from making the switch to Google Workspace is the fact that they still would need to maintain and/or purchase Microsoft Office licenses for most of their users.

However, Office licenses may only be needed for a few power users within an organization, as there are two ways that any user can open and edit Microsoft Word, Excel or PowerPoint files using Google Drive. “Power users” can include those who work with very large Excel spreadsheets or who rely on macros within certain Excel spreadsheets. It can also include those who need to exchange redlined Word documents with third parties.

There are two ways that Google Workspace users can edit Office files without the need for Office software.

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Google Analytics Event Tracking Examples

Google Analytics Event Tracking ExamplesGoogle Analytics Event tracking allows you to incorporate visitor activity from many different sources within Google Analytics.

Once the information is in Google Analytics, as we covered in the previous post, comparative visualizations can be created in Google Sheets.

Here are five Google Analytics event tracking examples. You can use these to measure the effectiveness of your marketing efforts. This is all predicated on the fact that you are using the Universal Analytics tracking code.

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Present Data in Google Slides – In Real Time

Import Google Sheets Chart Into Slides

Google Workspace users can present real time data in Google Slides.

Until Google introduced this functionality, charts had to either be pasted as images into Google Slides or they had to be created using shapes. When the underlying data changed, a more up-to-date chart image had to be pasted into the slide or the shapes had to be modified. This could be very time consuming.

Google has provided two ways to embed data-driven charts right within individual slides.

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4 Ways to Add Animation to Your Website With Google Slides

Controls in Embedded Google Slides

Google Slides can easily be embedded in any website by using the code provided in the File > Publish to the web… menu.

By default, there’s a set of controls at the bottom of an embedded Slides presentation that diminishes the website animation effect. The controls provide multiple options including downloading the Slides as a PDF or PPTX file.

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9 Reasons Companies Select Google Workspace

Google is a household name for internet search. Most people are aware of consumer Gmail. However, many businesspeople are not aware of Google’s suite of applications for business, Google Workspace (formerly G Suite).

“Gone Google” is a term Google coined for companies that have adopted Google Workspace. At the time of publication of this post, Google states that over 5 million companies have gone Google. With over 125 million businesses in the world, there’s clearly some upside for Google.

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Three Great Apps For Scheduling and Tracking Gmail

Schedule and Track Gmail

Through the use of simple-to-install browser apps and extensions, several vendors now offer Gmail users instant access to business productivity and sales enablement tools.

Users of business Gmail, part of Google Apps for Work, have several options for scheduling emails, tracking whether emails were opened and finding out whether links were within opened emails were clicked by recipients. And this is only a subset of the empowering functionality that’s available to Gmail users.

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6 Google Slides Tips & Tricks

Google Slides

Updated: August 14, 2019 Google Slides allows you to collaboratively create business presentations with others in your organization. With Google’s continuous delivery of new features and functionality, there are always new ways to make your … Read more →

Moving to Gmail for Business: Migration Options

Moving to Business Gmail

If you are thinking about moving from your current email provider to business Gmail for your organization, you’re probably wondering what would be involved with associating existing users’ email addresses, which are in a name@yourcompany.com type format, with a new Google Workspace account.

Also, what’s the best way to get your users’ often years worth of sent and received email into their Gmail accounts?

A move to business Gmail involves a number of technical tasks. However, this post is designed to provide a mainly non-technical overview of the tasks and options involved.

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Chromebooks vs. Tablets for Corporate Sales Teams

Chromebooks - Nothing but the webCould Chromebooks be the sleeper device that IT managers have been waiting for?

Ever since laptop computers first became widely adopted within corporations, IT departments have been responsible for imaging machines, updating software and providing remote technical and application support to salespeople and other mobile users.  Any time a notebook computer breaks, is lost, stolen, or invaded by malware, there’s a time consuming replacement and/or repair process.

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5 Reasons to Integrate HubSpot With Your CRM

HubSpot to CRM IntegrationHubSpot is the company that defined the Inbound Marketing category. They provide the leading solution to SMBs that are looking for ways to have more people find their site on the Internet and to convert more site visitors to sales Leads.

Integration solutions are available to connect HubSpot to most of the leading CRM solutions, including Salesforce, Microsoft Dynamics 365, SugarCRM and NetSuite.

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The “World is Flat” Google Infrastructure

Flat World InfrastructureIt’s easy for a user of free GMail or of Google Workspace to take for granted the massive and highly sophisticated infrastructure behind what’s on their screen.

In fact, most people don’t really have any reason to think about what’s behind their user experience, any more than they care about what’s generating the electrical power that runs lights and appliances inside their house—as Nicholas Carr points out in his book, The Big Switch.

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In Cloud We Trust – The Tiers of Cloud Vendors

There’s no doubt about it. Cloud computing is gaining some serious momentum. Part of this momentum is due to the fact that the trust issues that were commonplace several years ago among buyers have been reduced to mere pockets of concern.

But, who are the most trustworthy application vendors in terms of customer data being safe and secure — and the application being available — should disaster strike one physical location?

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Making the Move to Google Workspace

Updated: March 8, 2022


Author’s Note: We first published this post over a decade ago after we adopted the then “Google Apps for Work.” The product, since rebranded Google Workspace, has served us well for all these years. In fact, we liked the product so much that we eventually transformed this website into a blog about Google Workspace.

 

Move to Google Workspace

An increasing number of our clients have been making the transition to Google Workspace for their email and other collaboration needs. After recently weighing the pros and cons of upgrading our current email server, we decided to make the move to Google Apps as well.

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